What are the responsibilities and job description for the Receptionist position at Certified Property Management?
Job Summary
We are seeking an energetic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your positive attitude and strong organizational skills will ensure smooth daily operations, creating a professional and friendly environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our team’s success.
Responsibilities
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
- Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading
- Handle appointment scheduling, calendar management, and coordinate meetings for staff or professionals such as dental or medical receptionists
- Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for data entry, record keeping, and billing support
- Support administrative tasks including filing, photocopying, proofreading documents, and managing correspondence
- Assist with office supply inventory management and basic bookkeeping duties when needed
Skills
- Proven experience in office management or administrative support roles with clerical experience preferred
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional customer service skills combined with professional phone etiquette and clear communication abilities
- Bilingual capabilities are a plus to serve diverse client needs effectively
- Familiarity with front desk procedures in medical or dental environments is advantageous
- Ability to perform data entry accurately while maintaining attention to detail and proofreading skills
Join us in creating a welcoming environment where professionalism meets warmth! This role is perfect for motivated individuals eager to grow their office management skills while making a positive impact every day.
Job Types: Full-time, Part-time
Pay: $15.00 - $22.00 per hour
Work Location: In person
Salary : $15 - $22