What are the responsibilities and job description for the Sample Receiving Coordinator position at Certified Group?
The Sample Receiving Coordinator ensures efficient and accurate processing of incoming and outgoing samples and materials. This role takes a leadership approach to workflow coordination, provides guidance to junior staff, maintains compliance with ISO and quality control standards, and supports smooth laboratory operations.
This individual will uphold our purpose – so the world can trust in what it consumes by fostering a culture aligned to our mission and values:
Purpose: So the world can trust in what it consumes.
Mission: Partner with customers to deliver innovative scientific solutions and expertise.
Values: start with the customer, commit to safety and quality, drive to deliver, act with integrity and support the team.
ESSENTIAL RESPONSIBILITIES:
- Accurately log customer samples into the LIMS system and handle associated products as needed.
- Ensure timeliness, accuracy, and reliability in all sample processing tasks.
- Maintain adherence to the daily work schedule and communicate any issues promptly.
- Perform clerical reviews to verify data entry and sample information.
- Verify all samples are labeled correctly and stored at appropriate temperatures until testing occurs.
- Maintain cleanliness and organization of the sample receiving area.
- Participate in special projects as assigned by the Manager or Supervisor.
- Communicate effectively with clients, suppliers, and vendors when needed.
- Learn new techniques, technologies, and procedures, and train others as appropriate.
- Collaborate effectively with other laboratory departments.
- Execute all ISO, quality control, and safety requirements consistently.
- Stock and order necessary supplies (labels, boxes, etc.) and assist with the return of customer coolers.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
- Associate degree in Science or related field; Bachelor’s degree preferred.
- 2–5 years of experience in sample receiving, shipping, or laboratory operations.
- Knowledge of laboratory practices, aseptic techniques, and chain-of-custody procedures.
- Strong organizational, time management, and multitasking skills.
- Experience training or mentoring others in workflow processes.
- Proficiency with LIMS or similar laboratory data management systems preferred.
- Effective communication and collaboration skills.
- Ability to lift up to 40lbsand stand for extended periods.
PHYSICAL DEMANDS
- Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components
- Ability to stand for extended periods of time
- Noise level varies from quiet to loud
- Temperature varies from hot to cold
- Interactive and fast-paced team-oriented tasks
- Ability to lift and/or move up to 25 pounds
- Color vision and depth perception
Benefits:
- Progressive 401k Retirement Savings Plan
- Employer Paid Short- Term and Long-Term Disability, and Life Insurance
- Group Medical
- Tuition Reimbursement
- Flexible Spending Accounts
- Dental
- Paid Holidays and Time Off
Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.