Broker-Dealer Administrative & Operations Associate

Ceros Financial Services is seeking a dependable and detail-oriented Broker-Dealer Administrative & Operations Associate to join our Advisor Relations team in Rockville, Maryland.

This is an opportunity for a motivated professional to gain hands-on experience supporting the day-to-day operations of a broker-dealer and its financial advisors. The role provides exposure to a wide range of administrative and operational functions, with opportunities to support teams across Advisor Relations, Compliance, Finance, Trading, and other areas of the organization.

The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities in a fast-paced financial services environment. Success in this role requires someone who takes ownership of assigned tasks, follows through to completion, and is willing to step in where needed to keep operations running smoothly.

Why Join Ceros Financial Services?

This role offers the opportunity to:

• Gain hands-on experience in broker-dealer administration and operations
• Work directly with financial advisors and internal teams
• Build experience with account processing, documentation, financial services systems, and operational workflows
• Gain exposure to multiple areas of the organization, including Advisor Relations, Compliance, Finance, and Trading
• Take ownership of important day-to-day responsibilities while contributing to special projects and broader operational initiatives
• Develop your knowledge of financial services within a professional, fast-paced environment

Key Responsibilities

Advisor Relations & Operational Support

• Provide day-to-day administrative and operational support to Advisor Relations and Ceros financial advisors
• Assist with new-account and account-maintenance processing as assigned
• Prepare, review, and process routine forms and documentation
• Assist with data entry and maintenance of information across company systems
• Process and track incoming client checks and deposits in accordance with established procedures
• Communicate with internal staff, financial advisors, and outside service providers as necessary to complete assigned tasks
• Maintain accurate records and protect confidential client and company information
• Follow established company policies, procedures, and regulatory requirements

Administrative Support

• Scan, upload, organize, and maintain documents and electronic records
• Answer incoming telephone calls and direct callers to the appropriate individual or department
• Receive, sort, scan, and distribute incoming mail and coordinate outgoing mailings
• Maintain and order office supplies
• Support routine administrative and clerical functions necessary for day-to-day operations

Cross-Functional & Project Support

• Provide administrative and project support to other departments, including Compliance, Finance, Trading, and other areas of the organization as needed
• Assist with special projects, research, document preparation, reporting, and other administrative initiatives
• Perform additional administrative and operational duties as assigned

Qualifications

Required

• Bachelor's degree or equivalent combination of education and relevant work experience
• Minimum of one year of experience in banking, brokerage, financial services, or a related financial services environment
• Strong attention to detail and accuracy
• Excellent organizational and follow-through skills
• Professional and courteous written and verbal communication skills
• Ability to manage multiple responsibilities and changing priorities
• Ability to handle confidential information appropriately
• Proficiency with Microsoft Office and ability to learn new systems
• Willingness to perform routine administrative and clerical responsibilities while also contributing to special projects

Preferred

• Two or more years of administrative, office, operations, or customer-service experience
• Experience with Fidelity Wealthscape or other clearing-firm platforms
• Completion of the FINRA Securities Industry Essentials (SIE) exam

Who We're Looking For

Successful candidates will demonstrate:

• A strong commitment to accuracy and attention to detail
• Dependability and consistent follow-through
• A willingness to take ownership of assigned responsibilities
• The ability to stay organized while managing multiple priorities
• Professional communication skills when working with colleagues, financial advisors, and outside service providers
• Flexibility and a willingness to assist across different functions as operational needs arise
• The ability to work effectively in a fast-paced office environment

Location & Work Environment

This is a primarily on-site position in Rockville, Maryland. Regular office presence is required because the role supports physical mail, checks, documents, and other on-site operational functions.

Some remote work may be available at the manager's discretion.

Apply

If you have financial services experience and are looking for an opportunity to broaden your knowledge of broker-dealer operations while supporting financial advisors and teams across the organization, we encourage you to apply.

Pay: $55,000.00 - $65,000.00 per year

Work Location: In person

Salary : $55,000 - $65,000