What are the responsibilities and job description for the Accounts Payable Specialist position at Ceres Environmental Services, Inc.?
Job Title: Project Accounting Specialist
Location: Sarasota, FL
Reports to: Accounting Manager
Compensation Range: $28.00 - $33.00 per hour, non-exempt (based on experience and qualifications)
The Ceres Commitment
Ceres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.2 billion in government-funded contracts, reflecting decades of trusted service in delivering critical aid.
We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.
Driven by Purpose, Powered by People
At Ceres, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild.
We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork.
If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges—we rise to them.
Position Overview
We’re hiring a Project Accounting Specialist to support a short-term project, expected to last up to 3 months. This is an in-office five days a week position located in Sarasota, FL. You will support the financial operations of our project teams in a fast-paced environment. The ideal candidate will possess exceptional attention to detail, strong organizational skills, high data-entry accuracy, and the ability to process day-to-day accounts payable, accounts receivable, and cost tracking tasks to ensure overall financial accuracy and operational efficiency.
What You Will Do
Compliance: Ensures compliance with internal accounting policies and established procedures in all project financial activities.
Project Cost Tracking: Support the tracking and reconciliation of project costs from beginning to end by maintaining accurate entries in the cost ledger.
Accounts Payable: Review, verify, and match vendor and subcontractor invoices against project purchase orders and receiving documents.
Accounts Receivable & Billing: Assist in preparing project billing invoices, tracking outstanding customer payments, and organizing receipts.
Data Entry & Ledger Maintenance: Input daily project transactions, unit cost variables, and financial data into the company's accounting software.
Reconciliations: Compare vendor statements, credit card reports, and project ledger balances to identify and help resolve discrepancies.
Reporting Support: Assist in compiling financial data, receipts, and summaries to help project management prepare special status reports.
Administrative & Files Management: Maintain highly organized digital and physical project financial records, ensuring strict confidentiality of all company and client data.
Required Qualifications
E-Verify: We comply with Federal law by verifying employment eligibility.
Location: Sarasota, FL
Reports to: Accounting Manager
Compensation Range: $28.00 - $33.00 per hour, non-exempt (based on experience and qualifications)
The Ceres Commitment
Ceres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.2 billion in government-funded contracts, reflecting decades of trusted service in delivering critical aid.
We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.
Driven by Purpose, Powered by People
At Ceres, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild.
We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork.
If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges—we rise to them.
Position Overview
We’re hiring a Project Accounting Specialist to support a short-term project, expected to last up to 3 months. This is an in-office five days a week position located in Sarasota, FL. You will support the financial operations of our project teams in a fast-paced environment. The ideal candidate will possess exceptional attention to detail, strong organizational skills, high data-entry accuracy, and the ability to process day-to-day accounts payable, accounts receivable, and cost tracking tasks to ensure overall financial accuracy and operational efficiency.
What You Will Do
Compliance: Ensures compliance with internal accounting policies and established procedures in all project financial activities.
Project Cost Tracking: Support the tracking and reconciliation of project costs from beginning to end by maintaining accurate entries in the cost ledger.
Accounts Payable: Review, verify, and match vendor and subcontractor invoices against project purchase orders and receiving documents.
Accounts Receivable & Billing: Assist in preparing project billing invoices, tracking outstanding customer payments, and organizing receipts.
Data Entry & Ledger Maintenance: Input daily project transactions, unit cost variables, and financial data into the company's accounting software.
Reconciliations: Compare vendor statements, credit card reports, and project ledger balances to identify and help resolve discrepancies.
Reporting Support: Assist in compiling financial data, receipts, and summaries to help project management prepare special status reports.
Administrative & Files Management: Maintain highly organized digital and physical project financial records, ensuring strict confidentiality of all company and client data.
Required Qualifications
- AA degree in accounting, finance, business administration, a related field, or equivalent work experience
- 2 to 4 years of experience in project accounting or financial management, to include job costing.
- Proficiency with Microsoft Word and Excel
- Exceptional communication, time management, prioritization, and organizational skills.
- Bachelor's degree in accounting, finance, business administration
- Excel data manipulation to include VLOOKUP and pivot tables
- Experience with ERP accounting software
- Prior experience supporting Federal contracts.
E-Verify: We comply with Federal law by verifying employment eligibility.
Salary : $28 - $33