Office Assistant/Dispatcher

Job Overview
We are seeking a dynamic and organized Office Assistant/Dispatcher to be the welcoming face and operational backbone of our office environment. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, both bilingual and monolingual applicants are encouraged to apply. If you thrive in a fast-paced setting and enjoy multitasking with a positive attitude, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills while contributing to a professional and friendly workplace.

Responsibilities

• Greet visitors, clients, and staff with professionalism and warmth at the front desk, creating a positive first impression.
• Manage multi-line phone systems efficiently, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, including emails, mail, and packages, ensuring timely distribution and follow-up.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office Suite for data entry, proofreading, and record keeping.
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings or events.
• Assist with basic bookkeeping duties using QuickBooks or similar software to support financial recordkeeping.
• Perform clerical duties including typing documents, proofreading reports, updating databases, and managing office supplies inventory.
• Provide customer support by addressing inquiries promptly and professionally via phone or in person.
• Support administrative projects that enhance office efficiency and organization.
• Maintain a clean, safe, and welcoming reception area while adhering to office policies on confidentiality and security.

Experience

• Prior office experience or administrative experience is required; familiarity with front desk operations is highly valued.
• Proven ability to manage multi-line phone systems with professionalism and courtesy.
• Bilingual skills are preferred to serve diverse client needs effectively.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), data entry, filing systems, and basic bookkeeping software like QuickBooks.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Demonstrated customer service skills with a friendly demeanor and strong phone etiquette.
• Experience in construction receptionist roles is advantageous but not mandatory; transferable clerical skills are highly regarded.
• Ability to handle confidential information discreetly while maintaining high accuracy in documentation tasks such as proofreading and data entry.
• Time management skills that enable multitasking across various responsibilities seamlessly. Join us as an Office Assistant/Dispatcher where your enthusiasm meets your organizational talent! Be part of a vibrant team dedicated to creating an efficient workplace while delivering outstanding service every day!

Job Type: Part-time

Pay: $23.00 - $27.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $23 - $27