Operations & Data Entry Specialist

Role Type: Hourly, Temporary to-hire, with opportunity to scale up role & responsibilities

Company Description

Century Auto is a local, family-oriented used car dealership located in Daly City, CA, with over 20 years of experience serving the greater Bay Area. We deliver a streamlined, transparent, and customer-first car buying experience. We pride ourselves on building strong customer relationships by emphasizing efficiency, offering a simplified purchasing process designed to eliminate traditional dealership friction and reduce transaction time for our customers. Dedicated to meeting our customers' automotive needs, we have become a trusted name in the Bay Area. Our team values professionalism, honesty, trust, and a commitment to fostering a welcoming environment for all.

Role Description

This is a temporary-to-hire role for an Operations & Data Entry Specialist at our Daly City, CA location. Majority of the work is on-site in person, with some hybrid flexible tasks/opportunity to work from home. The specialist plays a key role in supporting dealership operations by managing accounts payable processes, maintaining accurate records, light budgeting, assisting with data management & record retention, DMV registration processing, and improving internal workflows. This position requires strong attention to detail, organization, and the ability to manage multiple priorities autonomously with leadership directional guidance. The specialist will also collaborate with the sales and management teams to improve processes for employee and customer satisfaction.

Key Responsibilities

Accounts Payable & Vendor Management

• Process, review, and reconcile vendor invoices, ensuring accuracy and proper documentation
• Monitor accounts payable schedules and ensure timely payments to avoid penalties
• Maintain vendor files, manage renewals, and respond to vendor inquiries
• Research and resolve invoice discrepancies and payment issues
• Assist with check runs, electronic payments, and expense tracking

Financial & Operational Support

• Audit payment tracker and internal records to ensure compliance and accuracy, ensuring all deal payments are received or elevated to managers for review
• Support month-end and periodic audits, including preparing documentation for review
• Assist in establishing and improving internal processes and operational efficiencies
• Provide ad hoc reporting, research, and data analysis for owner
• Own inventory data entry stock in end-to-end process

Sales & Deal Support

• Support sales team with maintaining deal payments tracker and DMV & Title services support for deals
• Coordinate with sales and accounting to resolve discrepancies

DMV Processing

• Perform accurate data entry and paperwork handling, chain of custody governance over documentation
• Process vehicle registrations and DMV paperwork in a timely manner to avoid penalties. Maintain compliance with California DMV requirements
• Ad Hoc research for post-sale customers on registration and license issue status from DMV

Document Control & Administration

• Manage document organization, storage, and archiving (physical and digital)
• Maintain accurate and accessible records for audits and reporting
• Provide general administrative and office support as needed

Minimum Qualifications

• Strong Analytical Skills and attention to detail for accurate data entry and reporting
• Excellent communication skills and the ability to interact effectively with customers and team members
• 1–3 years of experience in data entry, operations or business management, accounts payable, or dealership or retail office operations preferred
• Strong attention to detail with organizational and time management skills
• Ability to work independently and prioritize tasks in a fast-paced environment
• Proficiency in Microsoft Excel, or Google Sheets, and general Microsoft office suite software
• General understanding of basic accounting principles 
• Basic understanding or interest in Sales and customer service support
• High school diploma or equivalent required; a degree or coursework in Business Administration, Operations, or related field is a plus

Preferred Qualifications

• Previous experience in automotive industries or small business operations is a bonus
• Experience with dealership management systems (COX Automotive products, DMS, VAUTO)
• General understanding of DMV registration and loan financing
• Experience in a brick-and-mortar retail sales environment

Compensation

• Hourly: $30 – $35 per hour
• Opportunity for full-time hire based on performance 

Why Join Us

• Small team environment with direct impact on business performance
• Freedom to work autonomously, manage schedule based on timeline priorities
• Growth opportunity to assume greater responsibility in the role based on performance and business needs
• Friendly and fun work environment (Dog friendly office) with a small team of supportive colleagues in a central bay area location, close to highway 280 and walkable to the Bart Station

www.century-cars.com