Practice Support Specialist

Description

Position Overview:

The Practice Support Specialist provides administrative and operational support for work processes across multiple practices. Ideal candidates will be well-versed in a variety of office-related tasks, be able to work with little direction, be proactive and anticipate the needs of the department.

Essential Functions

• Take full ownership of assigned operational processes within practices.
• Create, send, and track contract documentation for new and existing clients.
• Set up and maintain new client profiles and tracking systems.
• Draft and finalize client proposals.
• Prepare various documents as needed, including correspondence, meeting agendas, supporting materials, and meeting notes.
• Collaborate effectively with all members of the department and administrative team.
• Proactively resolve time-sensitive issues, demonstrating sound judgment and strong problem-solving skills.
• Assist with special projects as assigned.
• Manage expense reports for department leaders.
• Extract, clean, and integrate data from multiple internal systems to create actionable reports and dashboards in Excel and Power BI.
• Provide calendaring support for leaders, clients, and trainings.
• Support the planning, logistics, and execution of department events, meetings, travel and team activities.
  
  

Qualifications

• Associate’s or Bachelor’s degree, or equivalent practical experience.
• Minimum of 3 years of administrative support experience (executive-level preferred).
• Excellent written and verbal communication skills.
• Exceptional organizational skills with a strong attention to detail.
• Ability to handle confidential information with discretion.
• Self-starter and critical thinker who can shift priorities quickly and work independently.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Familiarity with Power BI is beneficial but not required.