Event Manager

Centurion is hiring an Events Manager for one of our clients. This is a 6 month position, open to extensions. This is open to Green card holders or US Citizens only. This role is onsite in Washington DC.

Job Title: Manager, Events

This position reports to the Director of Events and is responsible for managing logistics for both global and domestic event logistics management. The Manager, Events, will oversee and facilitate all aspects of meeting planning: project management; logistical management; financial management; conduct location and venue RFPs, site selection, and site visits; create and manage vendor RFP process, negotiation, contracting, and vendor communication; coordinate and manage event registration creation (in conjunction with registration staff); coordinate marketing (in conjunction with marketing staff); provide housing management; provide onsite staffing and logistical management; and create detailed post-event reports. In addition, the position will provide operational support for the department including budgeting and creating/updating standard operating procedures as well as support volunteer leaders with strategic planning for the organization.

Essential Job Duties

• Coordinate with the Director/Senior Director to develop and execute global event strategies
• Provide operational oversite and project management for departmental and organizational goals which includes creating and managing production timelines (work plans) and conducting planning meetings with clients and partners
• Manage finances of projects including creating and managing meeting budgets and financial reports and tracking
• Provide logistical management to include registration, housing, etc. preshow and onsite for events.
• Manage RFPs, selection, and contract negotiations for sites and vendors in several areas including: general services contractors, audio visual, catering, mobile apps, printers, shipping, and other vendors as required. Act as main point of contact for all vendors to ensure work is completed
• Coordinate with the marketing department to create, review, and send event marketing materials including emails, program books, ads, websites, and mobile apps
• Review and update standard operating procedures for department

Required Education and Experience

• Bachelor’s Degree (required); may have an advanced degree or equivalent experience
• 8 Years of demonstrated meeting/event planning experience.
• 3 Years of demonstrated global meeting/event planning experience.
• Extensive knowledge of hospitality industry, specific to conference planning and execution. Excellent knowledge of industry best practices, procedures, and principles.
• Certification: CMP, CMM, CEM, or other Meeting Industry certifications preferred.
• Experience in an association environment is also a plus.
• Technical Proficiency: Proficient in the use of Asana, Microsoft Office Suite (particularly Word, SmartSheets, and Excel), Adobe Acrobat, Zoom and databases.
• Skills: Solid leadership, communication, and program management skills with the ability to successfully mobilize diverse resources and effectively manage complex projects simultaneously. Customer service focused, detail-oriented with the ability to manage multiple competing priorities. Proficient in multi-tasking, organizing, managing, and tracking multiple projects on schedule. Support volunteer leaders with strategic planning for the organization.
• Possess critical thinking, analytical, and problem-solving skills. Excellent verbal, written, presentation, and interpersonal communication skills.
• Demonstrate change champion attributes. Essential qualities include organizing, critical thinking, time management, strategic, collaborative, flexible, adaptable, and political approaches.
• Ability to work nights and weekends for successful execution of events. Ability to move about to accomplish tasks for many hours a day during events. Ability to lift 25 lbs. and work extended days during events
• Perform other duties as assigned by management