Administrative Services Assistant- Compliance / Training Data Analyst

Administrative Services Assistant- Compliance / Training Data Analyst - Local to TNPosition Overview

We are seeking a detail-oriented and analytical Administrative Services Assistant – Compliance / Training Data Analyst to support training compliance, data analysis, quality assurance, and reporting activities. The successful candidate will help ensure that correctional officers across Tennessee meet state-required training standards by analyzing training data, auditing records, monitoring compliance, and developing reports.

This role requires strong analytical skills, attention to detail, proficiency in Microsoft Office, and the ability to coordinate with training personnel and other stakeholders to maintain accurate records and improve training compliance.

Key Responsibilities

• Utilize the Learning Management System (LMS) to extract, analyze, and monitor training data to ensure compliance with state-required training standards.

• Audit submitted information for accuracy, completeness, and compliance with state minimum training requirements.

• Assist with projects related to staff training and development in coordination with the Training Division.

• Perform quality assurance checks to maintain the accuracy and consistency of training delivery and documentation.

• Monitor and report on staff development activities, including tracking self-development hours.

• Prepare detailed reports and analyses related to training compliance, performance, and effectiveness.

• Track and analyze quality assurance trends within the LMS to support continuous improvement and regulatory compliance.

• Develop and implement quality assurance measures to evaluate specialized training programs and major training events.

• Identify data discrepancies, documentation gaps, and potential compliance issues and assist with appropriate resolution.

• Maintain accurate training records, compliance documentation, and reporting materials.

• Provide administrative and project coordination support to the Training Division.

• Collaborate with internal and external stakeholders to ensure accurate reporting and consistent application of training requirements.

Required Qualifications

• Experience in data analysis, administrative support, project coordination, or a related field.

• Strong proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

• Strong analytical and problem-solving skills.

• Excellent organizational and time-management skills.

• Ability to manage multiple priorities and meet strict deadlines.

• Strong written and verbal communication skills.

• Excellent attention to detail and commitment to data accuracy.

• Ability to work collaboratively with internal and external stakeholders.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Data Analysis, Criminal Justice, or a related field.

• Experience working in compliance, quality assurance, or a regulatory environment.

• Experience with Learning Management Systems (LMS), training databases, or similar platforms.

• Experience analyzing data, preparing reports, and tracking performance metrics.

• Experience auditing records for accuracy, completeness, and compliance with established standards.

• Experience supporting employee training, professional development, or training administration.

• Familiarity with correctional training requirements or government training programs.

Work Schedule and Location

• Location: Clinton, Tennessee

• Work Arrangement: Hybrid, with a minimum of three days per week onsite.

• Schedule: Full-time, 40 hours per week.

• Shift: Eight-hour shift, with flexibility determined by the supervising Assistant Director of Training.

• Travel: Minimal travel expected, less than 10%.

• Training: Training may take place at established training facilities or agency headquarters.

Contract Duration

This is a long-term contract opportunity with the potential for renewal based on satisfactory performance.

Ideal Candidate Profile

The ideal candidate is analytical, organized, detail-oriented, and experienced in data analysis, compliance monitoring, and reporting. The candidate should be comfortable working with training databases, auditing records, identifying trends, preparing reports, and supporting continuous improvement initiatives.

Application Instructions

Interested candidates should submit their updated resume for consideration.