HR ASSISTANT

About the Role:

The HR Assistant plays a vital role in supporting the human resources department within Centro San Vicente by ensuring smooth and efficient HR operations. This position is responsible for assisting with employee relations, onboarding processes, benefits administration, and maintaining compliance with relevant regulations such as the ADA. The HR Assistant acts as a key point of contact for employees, helping to address inquiries and facilitate communication between staff and management. By managing administrative tasks and maintaining accurate HR records, the HR Assistant contributes to a positive work environment and supports organizational goals. Ultimately, this role ensures that HR functions are executed effectively to promote employee satisfaction and regulatory compliance.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Human Resources or related field preferred.
• At least 1 year of experience in an administrative or HR support role, preferably within health care or social assistance.
• Basic knowledge of employee relations, benefits administration, FMLA, and ADA compliance requirements.
• Proficiency with Microsoft Office Suite and HR information systems.
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Certification in Human Resources (e.g., PHR, SHRM-CP) is advantageous.
• Experience working in a health care or social assistance environment.
• Familiarity with HRIS software and benefits administration platforms.
• Excellent interpersonal and communication skills to effectively interact with diverse employee populations.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities:

• Assist with the recruitment process including scheduling interviews and coordinating candidate communications.
• Support employee onboarding by preparing new hire documentation and facilitating orientation sessions.
• Maintain and update employee records in compliance with company policies and legal requirements, including ADA regulations.
• Administer employee benefits programs by processing enrollments, changes, and terminations, and responding to employee inquiries.
• Provide day-to-day administrative support to the HR team, including preparing reports, managing correspondence, and organizing HR files.
• Help address employee relations issues by providing information and escalating concerns to HR management as appropriate.
• Ensure compliance with health care industry regulations and internal policies through diligent record-keeping and process adherence.

Skills:

The HR Assistant utilizes employee relations skills daily to foster positive communication and resolve routine workplace issues. Administrative skills are essential for managing documentation, scheduling, and maintaining accurate records that support HR operations. Knowledge of ADA compliance ensures that the organization meets legal standards and accommodates employees appropriately. Employee onboarding skills are applied to create welcoming and efficient new hire experiences that promote retention. Benefits administration expertise allows the HR Assistant to accurately process enrollments and respond to employee questions, contributing to overall workforce satisfaction and operational efficiency.