What are the responsibilities and job description for the Hospice Administrative Assistant position at Centrix Health Resources?
Job Description
PRIMARY FUNCTION
The Administrative Assistant is a skilled secretarial clerk whose job is to support the work of the Branch Director & Administrator/CEO and who is generally responsible for accomplishing patient care clerical procedures.
Job Responsibilities
Branch Director
Job Type: Full-time
Schedule
PRIMARY FUNCTION
The Administrative Assistant is a skilled secretarial clerk whose job is to support the work of the Branch Director & Administrator/CEO and who is generally responsible for accomplishing patient care clerical procedures.
Job Responsibilities
- To manage, maintain, organize, and determine disposition of all electronic medical files in accordance with policies and procedures, local, state, and federal laws and regulations.
- To assist in systematic chart audits for compliance.
- To ensure that hospice forms are readily available and up to date.
- To enter, interpret, and retrieve information from electronic medical records.
- Assist in stocking, ordering, and maintaining medical/office supplies.
- Schedule visits and track/audit field staff frequencies and verify visit status.
- Communicate with DME to ensure the current DME list is accurate, and order as needed.
- Prepare for IDG Meetings such as agendas, minutes, orders, and other items needed
- IDG- Facilitates EMR presentation during IDG, enters any notes, and obtains all signatures on all required paperwork prior to end of IDG day.
- IDG clean up, file IDG notebooks, fax signed IDG notes to attending doctors.
- File copies of signed orders in nurse's mailboxes, clean conference room after IDG.
- File all paperwork in medical charts (both EMR and patient archive).
- File HIS forms and submit to CMS
- Coordinate death certificates with Medical Directors
- Communicates with staff and outside agencies as directed.
- Reconcile bills and nursing home, medical directors, and DME Invoices
- Assist clinical employees with any office questions they may have
- Ensure that the office runs smoothly to ensure efficiency for all clinical and clerical team members
- Reception coverage such as answering phones, checking faxes, scheduling meetings, keeping up with office calendars, phone lists and birthdays
- Assist with medical records, human resources, payroll, and intake responsibilities
- Other duties assigned by the Branch Director, Area CEO/Administrator, and Vice President of Clinical Operations.
- Must be a high school graduate or equivalent
- Three years prior work experience preferred.
- Good typing/data entry skills.
- Computer literate
- Able to handle multiple tasks and in high paced office setting
- Excellent communication/telephone skills
Branch Director
Job Type: Full-time
Schedule
- 8 hour shift