Executive Assistant-Communications & Events

Executive Assistant, Communications and Events

Location: Centre LGBT State College, PA

Reports To: Executive Director

Employment Type: 20 hours/week, FIXED & FLEXIBLE HOURS REQUIRED

Salary: $17.50/hour starting

Communications & Marketing

• Develop and implement social media content across organizational platforms.
• Create graphics, flyers, promotional materials, and digital assets.
• Coordinate organizational marketing campaigns and promotional strategies.
• Design newsletters and email communications.
• Maintain consistent organizational branding across print and digital materials.
• Monitor social media engagement and respond to community inquiries as appropriate.

Event Planning & Project Management

• Serve as lead coordinator under the direction of the Executive Director for organizational events, including fundraisers, educational programs, and community gatherings.
• Develop event timelines and project plans.
• Coordinate vendors, entertainers, speakers, sponsors, and exhibitors.
• Manage event registration, logistics, and communications.
• Coordinate event marketing and promotional campaigns.
• Work with Volunteer Coordinator to assist with volunteer recruitment and scheduling for events.
• Develop post-event evaluations and recommendations for future improvements.
• Support fundraising event planning and execution.

Community Engagement & Outreach

• Promote organizational programs, services, and events throughout the community.
• Build relationships with community partners, businesses, and collaborating organizations.
• Coordinate outreach activities and represent Centre LGBT at community events.
• Assist with sponsorship outreach and recognition.
• Help identify opportunities to expand community engagement.

Shared Assistant Responsibilities

Front Desk & Visitor Services

• Welcome visitors and provide information about programs and services
• Answer phones and respond to general inquiries
• Monitor reception area
• Receive deliveries and maintain office organization

Program Support

• Schedule and assist with Gender Affirming Closet appointments
• Respond to general emails
• Connect community members with appropriate resources
• Represent Centre LGBT at events as needed

Event Support

• Assist with setup and breakdown for events
• Support event logistics

Administrative Support

• Assist with meeting preparation
• Take meeting notes when needed
• Prepare printed materials
• Prepare, edit, and format documents, reports, presentations, and correspondence as requested
• Complete miscellaneous administrative projects
• Handle confidential and sensitive information with discretion and professionalism
• Maintain office records, including files, contact lists, and databases, ensuring accuracy and accessibility
• Attend monthly staff meetings

Qualifications

Education & Experience:

• Associate’s degree or equivalent experience in a related field. (Experience is considered)
• Minimum of 1 year of experience in a staff support role, preferably in a non-profit or mission-driven organization.

Skills & Competencies

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canva, Hootsuite) and familiarity with project management and communication tools.
• Ability to work independently with minimal supervision and as part of a team.
• High level of integrity and ability to handle confidential information.
• Commitment to the mission and values of Centre LGBT , ability to represent organization in a professional and focused manner.

Personal Attributes

• Proactive and resourceful, with a positive attitude and strong problem-solving skills.
• Culturally competent and able to work effectively with diverse communities.
• Detail-oriented and thorough in completing tasks.
• Flexible and adaptable to changing priorities and needs.
• Professional development opportunities.
• Supportive, inclusive, and dynamic work environment.

To Apply:

Please submit your resume, cover letter, and three professional references to Cat at

cat@centrelgbtplus.org. In your cover letter, please describe your experience in administrative support and your commitment to justice, equity, diversity, and inclusion.

Pay: From $17.50 per hour

Work Location: In person

Salary : $18