What are the responsibilities and job description for the Office Administrative Assistant position at Central Vermont Motorcycles?
Job description: Handling all day-to-day tasks behind a successful powersports business. Duties to include but are not limited to
v A/R
Ø Emailing or mailing statements
Ø Posting and applying payments
Ø Mailing /emailing backup to accounts on request
Ø Posting ACH funding
v A/P
Ø Entering payables
Ø Issuing checks or paying via ACH
Ø Being aware of time-sensitive payables (flooring/sales tax/parts bills)
Ø Monitor company credit card usage
v GL account reconciliation
Ø Sales Tax /Submit to State through e-file
Ø Subsidiary account to GL
Ø W.I.P.
Ø Asset/ Depreciation accounts
Ø Internal clearing account
v Payroll/HR
Ø Setting up new hires (Payroll company and DMS system)
Ø Provide employee packets with the required hiring documents
Ø Creating a payroll spreadsheet of hours for reconciliation
Ø Entering payroll through the payroll portal
Ø Keeping track of PTO and sick days for all staff
Ø Workman’s comp accruals/ audits
Ø Expensing payroll to departments through journal entries.
Ø Reporting workman’s compensation injuries
Ø Administering Insurances for employees
§ Health
§ Vision
§ AFLAC
v Misc other duties
Ø Dealer license renewal
§ ATV, MTC, TRLR-February
§ Snowmobile-August
Ø Y/E 1099 NEC filing
Ø Create company financials and balance sheet
Ø File business insurance claims
Ø Monitor warranty claim payment
Ø OEM holdback payment and reconciliation
Ø Awareness of timely payments for OEMs for rebates and misc. Charges from OEMs
Ø Work with the Insurance company on requests for insurance binders for OEMs and banks
Ø Monitor daily transactions for integrity
Ø Create Tech productivity and efficiency reports for GM for review and payment to techs
Ø EOM close processes
v Job qualifications
Ø AS in Accounting or Bookkeeping certificate
Ø 8 years’ experience in an accounting position
Ø Basic understanding of HR rules and procedures
Ø Solid understanding GAPP
Ø Proficient in Excel, spreadsheets, and other MS products
Ø Knowledge of financial accounting
Ø Strong attention to detail and organizational skills
Ø Preferred experience working in a dealership setting, either RV, Powersports, or Auto
Ø Basic IT knowledge
Job Type: Full-time
Pay: $25.00 - $31.25 per hour
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
Salary : $25 - $31