Department Assistant-Industrial Technology

Posting Information

Position Details

This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.

Position Information

Position Title Department Assistant-Industrial Technology FLSA Non-Exempt Full Time/Part Time Full Time Department Industrial Technology Campus Central Campus Location Central Campus Hourly Rate 13.59 Hours Full-time, indicate working hours - M-Th 7:30-5:30 Fri 7:30-11:30 Summary of Position

The Department Assistant provides essential administrative support to the Department Chair, ensuring the smooth operation of departmental activities. This role is vital to maintaining an organized and efficient working environment and facilitating communication within the department. The Department Assistant is responsible for a wide range of administrative and clerical tasks, including data management, report generation, scheduling, and initiating and tracking purchase orders. Additionally, the Department Assistant may direct the work of student workers/temporary employees. The successful candidate must demonstrate professionalism and discretion, focusing on constructive collaboration.

Minimum Required Education

High School or GED required. Associate’s degree or higher preferred.

Minimum Required Experience

Six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required. Relevant experience in office administration or office management, with a demonstrated ability to efficiently handle a broad range of administrative tasks. Proven experience in handling confidential information and utilizing office software is also essential.

Required Knowledge, Skills And Abilities

Knowledge

• Computer hardware and software and technology
• General office procedures and best practices in administrative support
• Basic data management and record-keeping practices
• Structure and content of the English language
  
  

Skills

• Maintain confidentiality and handle sensitive information with discretion
• Manage time effectively, prioritize tasks, and meet deadlines
• Prepare and deliver information in an organized, logical way
• Supervise and mentor students in work study program
• Foster constructive and collegial relationships with faculty, students, and industry partners
• Operate and troubleshoot office equipment
  
  

Abilities

• Anticipate and resolve administrative issues before they escalate
• Pay attention to details
• Communicate clearly, concisely, and courteously in written and verbal format
• Maintain focused attention on tasks over time and accurately remember information, procedures, and details
• Adapt to changes
  
  

Posting Detail Information

Other Information

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)
• High School Diploma/GED only
• Certificate of Completion or 30 college credits-Transcripts must be attached to application
• Associates Degree-Transcripts must be attached to application
• Bachelors -Transcripts must be attached to application
• Masters-Transcripts must be attached to application
• I do not have a GED or High School Diploma
• How many years experience do you have in purchasing, including submitting/processing requisitions for supplies/equipment?
• No experience
• Less than 1 year
• 1 year experience
• 2 years experience
• 3 years experience
• Over 3 years experience
• * How many years clerical/administrative assistant experience do you have in the workforce?
• No experience
• Less than 2 years
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• Over 10 years
• * Do you have experience in previous jobs directly related to being able to use excel?
• Yes
• No
• * Rate your level of proficiency with Microsoft Excel or other spreadsheet software applications (low, average, high).
• Low
• Average
• High
• * How many years experience do you with budgetary or fiscal related processes such as preparing travel requisitions, filling purchase orders, running budget reports, ordering supplies/materials and conducting equipment inventory?
• No experience in these specific areas
• Less than one year experience
• 1 year experience
• 2 years experience
• 3 years experience
• Over 3 years experience
• * How many years experience do you have with a software system that pulls data for statistical reporting such as Pivotlink or Informer?
• No experience
• Less than one year
• 1 year
• 2 years
• More than 2 years
• * Do you have experience using Blackboard, or another LMS?
• Yes
• No
• * Are you a Veteran of the US Armed Forces?
• Yes
• No
  

Documents Needed to Apply

Required Documents

• Resume
  
  

Optional Documents

• Cover Letter
• Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE
• Letter of Recommendation
• Transcript
• License/certifications (upload all certificates as one single PDF document)
• DD214-Military Discharge