What are the responsibilities and job description for the Administrative Secretary position at Central State University?
The Administrative Secretary provides essential administrative support to the Department Chair of Health & Social Sciences (HSS) and the Director of the Social Work Program. This role may also support other departments within the College of Humanities, Arts, Social Sciences, and Education (CHASE) as needed.
Key Responsibilities
- Coordinate daily operations for the Department Chair, Director of Social Work, and other CHASE departments as assigned.
- Maintain documentation and data for Council on Social Work Education (CSWE) accreditation compliance.
- Support both on-campus and online degree programs for students and faculty.
- Collaborate with university offices including the Dean's Office, Registrar, Human Resources, IT, and Academic Affairs.
- Organize and maintain departmental files, ensuring accuracy and completeness.
- Prepare and proofread reports, meeting minutes, budgets, memos, instructional materials, manuscripts, and correspondence using Microsoft Office Suite.
- Deliver high-quality customer service by answering calls, greeting visitors, and responding to inquiries.
- Monitor office supplies and materials; process purchase orders and departmental forms.
- Handle bulk mailings and incoming mail in accordance with postal regulations.
- Manage electronic communications and routine correspondence.
- Arrange travel and itineraries; process related paperwork.
- Maintain departmental digital folders (e.g., Microsoft Teams, OneDrive).
- Assist with course and room scheduling, including requisitions.
- Manage instructor contracts and Personnel Action Forms (PAFs).
- Schedule meetings and appointments.
• Provide administrative support to faculty and students.
• Assist with work-study student processes.
- Perform other duties as assigned.
Required Knowledge, Skills, and Abilities
- Proficiency with standard office equipment and procedures.
- Familiarity with Microsoft Office, Adobe, Banner, and other university platforms.
- Strong grammar, typing, and proofreading skills.
- Excellent interpersonal and communication skills.
- Ability to work effectively with diverse individuals and teams.
Minimum Qualifications
- Education: Associate or Bachelor's degree.
- Experience: Prior experience in a college/university setting as a secretary or office manager.
Preferred Qualifications Posting Date 11/09/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants
Applicants must submit:
- Three letters of recommendation
- Official transcripts Please include the names and email addresses of your references in the application.
Send official transcripts to: Central State University
For questions regarding this posting, contact Dr. Edison Perdomo, Chair of the Department of Health & Social Sciences, at
Position Category Staff - Bi-Weekly (Non Exempt) Budgeted Annual Salary $18.08/hr.
Salary : $18