What are the responsibilities and job description for the Volunteer Projects Coordinator position at Central Pennsylvania Food Bank?
**Come Work for a Wonderful Non-Profit Company in Central Pennsylvania!**
We are looking for an experienced full-time **Volunteer Projects Coordinator** to work with Central Pennsylvania Food Bank (CPFB) volunteers on projects, assign work, move and position supplies to support volunteer operations, and act as lead projects coordinator when assigned. This position also maintains volunteer records and reports, as required. Regular evening and weekend availability required for the position.
Benefits
Education: High school diploma or GED required.
Experience
Ability to successfully complete a Pennsylvania State Police Clearance, a Pennsylvania Child Abuse History Clearance obtained through the Pennsylvania Department of Human Services, and a Federal Bureau of Investigation Criminal History Record Information obtained by submitting a full set of fingerprints to the Pennsylvania State Police or its authorized agent for submission to the Federal Bureau of Investigation.
Must have a valid driver's license with history of a good driving record.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to effectively write routine reports and correspondence.
Work involves moderate risks or discomforts requiring special safety precautions, e.g., working around moving parts, carts or machines, and operating a forklift and powered and manual pallet jacks.
Conditions may include working outside in inclement weather, working closely with others, working alone, and working protracted or irregular hours.
Regularly required to stand and walk.
We are looking for an experienced full-time **Volunteer Projects Coordinator** to work with Central Pennsylvania Food Bank (CPFB) volunteers on projects, assign work, move and position supplies to support volunteer operations, and act as lead projects coordinator when assigned. This position also maintains volunteer records and reports, as required. Regular evening and weekend availability required for the position.
Benefits
- Medical, Dental & Vision Insurance
- Health Savings Account/ Flexible Spending Account
- Company Paid Life Insurance
- Company Paid Short-term Disability & Long-term Disability
- 401k
- Paid Time Off
- 13 Paid Holidays
- Employee Assistance Program
- Job Accountabilities**:
- Orient, train, and monitor new and recurring volunteers within the volunteer area.
- Assign and oversee individuals and groups in the inspection, sorting, repacking, and boxing of products to be distributed to partner agencies and other organizations.
- Ensure that volunteers check-in using the volunteer software for recording and tracking volunteer hours.
- Communicate to volunteers the CPFB Mission and what their task is for the shift and who it will benefit.
- Ensure project completion in a timely manner and maintain inventory controls. Determine product for projects.
- Responsible for safe product movement within the warehouse and dock and other outside special projects and events.
- Responsible for maintaining the volunteer areas and other assigned areas according to AIB, Feeding America, and CPFB guidelines.
- Refresh and stay abreast of new policies and guidelines to rejuvenate training for recurring volunteers to keep them up-to-date and engaged.
- Must stay abreast of changes pertaining to pandemic or any health crisis and ensure all volunteers and staff are following proper guidelines and food bank procedures.
- Must be able to command the attention of groups, including children, in order to maintain a safe and productive work environment in the CPFB warehouse and volunteer areas.
- Stage inventory neatly, accurately, and safely 18 inches off walls and always keep Emergency Exit doors clear.
- Understand the personal responsibility to follow all safety policies and health rules, programs and procedures, and report all safety issues, incidents or accidents immediately.
- Support safety, health, operational efficiency, and workplace cleanliness for volunteers and staff.
- Ensure that personal work areas are organized, clean, safe, and clutter free.
- Be willing and available for extra assignments as needed or requested.
- Maintain a cheerful and courteous service relationship with businesses, schools, employees, volunteers, agencies, visitors, donors, and clients.
- Assist in developing and implementing volunteer project policies, procedures, and inventory controls.
- Assist project volunteers with questions and direction and ensure volunteers have a positive and productive experience.
- Responsible for inventory of all volunteer project related activities including, but not limited to, the senior programs boxes.
- Assign work, provide oversight and information to co-workers, and ensure completion of projects and appropriate documentation.
- Ensure completion of assigned volunteer projects paperwork and report daily on completion of projects.
- Interact with special needs volunteers and communicate with their authorized representatives or developmental aides.
- Review safety guidelines and ensure volunteer groups are behaving safely and appropriately in their work area.
- Actively collaborate with other departments to troubleshoot volunteer project issues as they arise.
- Ensure general maintenance and safety of volunteer area: clean and keep supplies stocked and ready for groups, and ensure all health and safety regulations re met. Maintain all refuse containers on floor, Utilize Floor Scrubber to keep floors clean, dust free.
- Refer any serious issues or problems with individual volunteers or group volunteers toVolunteer Projects Supervisor. If not available, please refer to Refrigerated Foods and Front Warehouse Manager or Senior Inventory Control Manager. .
- Close and secure the building at night.
- Assist with events (Volunteer Appreciation Day, etc.), as assigned.
- Assist in the warehouse with all warehouse activities including, but not limited to, moving product, loading and unloading trucks, and sanitation.
- Ensure that all warehouse equipment and supplies necessary for volunteer area are available (i.e. markers, box cutters, gloves, etc.).
- Assist with all relevant PA Senior Box program requirements including but not limited to receiving, maintaining accurate inventory, picking runs of product to pack, and inventory system processes in collaboration with Inventory Control.
- Assist with Administrative tasks that include, but not limited to, communicating with volunteers & volunteer groups via email, process/approve/deny volunteer applications, utilize our volunteer management program to keep track of upcoming volunteer events.
- Perform additional duties and tasks as assigned.
- In instances of a federal, state or locally declared emergency, CPFB is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education: High school diploma or GED required.
Experience
- Minimum 2 years' warehouse and forklift experience preferred.
- Motivated and a self-starter.
- Supervisory Responsibilities: ** Training, planning, assigning and directing volunteers, addressing complaints and resolving problems.
Ability to successfully complete a Pennsylvania State Police Clearance, a Pennsylvania Child Abuse History Clearance obtained through the Pennsylvania Department of Human Services, and a Federal Bureau of Investigation Criminal History Record Information obtained by submitting a full set of fingerprints to the Pennsylvania State Police or its authorized agent for submission to the Federal Bureau of Investigation.
Must have a valid driver's license with history of a good driving record.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to effectively write routine reports and correspondence.
Work involves moderate risks or discomforts requiring special safety precautions, e.g., working around moving parts, carts or machines, and operating a forklift and powered and manual pallet jacks.
Conditions may include working outside in inclement weather, working closely with others, working alone, and working protracted or irregular hours.
Regularly required to stand and walk.