Procurement Programs Coordinator

Job Title: Procurement Programs Coordinator
Grade Level/Terms of Employment: Grade 125/260 Days
FLSA Status: Exempt
Work Location: 2325 Maury Street, Richmond VA, 23224
Immediate Supervisor: Director, Procurement and Property

Management

 
GENERAL DESCRIPTION:
The Procurement Programs Coordinator is responsible for managing the RPS Purchase Card (P-Card) program, RPS Amazon Business account, and managing procurement functions related to small purchases for the Procurement and Property Management Department including travel-related procurements and reimbursements. This position coordinates with
the Finance team and is responsible for creating all standards and training related to the P-card and Amazon Business programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Administers the RPS P-Card and Amazon Business Programs, including but not limited to: Managing user accounts, rights, and permissions for both programs, Providing customer service for users when placing orders, Approval Amazon purchase requisitions in the new RPS ERP System, Linq, Creating and providing training to program participants, including online tutorials and handbook materials; Writes and maintains written standards for compliance with all Legal and Policy requirements, Develops processes and forms to assist with commonly recurring issues, Monitoring and analysis of spending data to provide the Director and COO with reports and recommendations for the future growth of the programs, Conducts internal compliance checks to ensure P-card user files are complete and contain appropriate supporting documentation, addresses and responds to internal and external audit questions

• Processing of travel-related purchase requisitions and reimbursements
• Processing of new vendor applications related to travel
• When needed, may assist the procurement team with processing of purchase requisitions related to small purchases, which may include conducting an informal request for quotes process
• Maintain a high-level knowledge in areas related to research finance, procurement, travel, reimbursements, Banner finance, and other appropriate fiscal areas 
• Exhibits ability to promote excellent customer service including but not limited to - responding to requests in a timely manner, and conducting business in a professional and respectful manner;
• Performs other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree in business administration, accounting, or a related field;
• Knowledge of procurement principles, practices, and applications. Knowledge and understanding of Virginia Procurement laws and regulations;
• Minimum of three years of experience as a P-card administrator, procurement agent, or similar related position in a K-12 public school setting or in another public government setting (i.e. city, county, state, etc.);
• Certified Purchasing Card Professional (CPCP) or related procurement or financial certification preferred;
• Must be familiar with Commonwealth of Virginia Accounting Policies and Procedures or CAPP Manual;
• Must possess a general awareness of methods, materials, and terminology commonly used in Virginia K12 education;
• Must have excellent organizational and presentation skills and ability to resolve account issues independently.

HOW TO APPLY: All applicants (including RPS employees) must submit an online application. Please access the website at: www.rvaschools.net

Please upload a current resume with your application.

Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment.  EOE.

Salary : $75,352 - $115,875