Job Title: Payroll Specialist

Reports To: Assistant Treasurer

Job Code Number: xxx

Contract Length: 252 days

Exempt/Nonexempt: Classified Non-Exempt

Department: Treasurer’s Office

Last Updated: February 2026

Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg, our educators embody the principles outlined in Our Portrait of an Educator, inspiring students to innovate, collaborate, and excel. For more information, visit https://www.reyn.org/about-rcs/mission-vision-values.

Primary Job Function

The Reynoldsburg City Schools’ Payroll Specialist is responsible for calculating, preparing, and processing payroll, attendance, and benefit information.

Minimum Qualifications

• Three (3) plus years of fiscal experience in payroll administration
• Ability to work effectively under pressure

Preferred Qualifications

• Experience in school payroll or fiscal office preferred

Essential Duties and Responsibilities

Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Payroll Calculation

• Calculate payment of employee contracts.
• Calculate extra time, overtime, or other payment requirements.

Attendance Tracking

• Track and post attendance records into the payroll software.

Records Management

• Update employee records in the payroll software, including but not limited to, biographical information, account coding, EMIS coding, new hire information, transfer information, resignations, and retirements.
• Enter and maintain payroll deduction records.

Compliance and Quality Assurance

• Work with the payroll manager to assure the efficacy of all operations and those financial transactions comply with established board, local, state and federal standards, requirements, laws, codes, rules, regulations, ordinances, policies and procedures.

Retirement Liaison

• Coordinate, pay, and serve as the state retirement liaison for the district.

Payroll Processing and Reporting

• Process bi-monthly payroll.
• Process bi-monthly, monthly, and annual reporting of taxes and other withholdings.
• Process W-2 and 1095 forms with accuracy.

Communication and Leadership

• Provide staff leadership maintaining open and effective communication with staff.
• Answer general questions, including those requiring research or technical knowledge.
• Responsible for communicating with internal and external stakeholders.

Other Duties

• Other duties and special projects as assigned.

Knowledge, Skills and Abilities

Knowledge of:

• Payroll administration standards and requirements.
• Local, state, and federal laws and regulations related to school payroll.
• EMIS coding and account coding structures.

Skilled in:

• Operating complex payroll and computer software.
• Mathematical calculations and data entry.
• Excellent customer service and verbal/written communication.

Ability to:

• Meet deadlines with accurate information.
• Demonstrate critical thinking skills and interpretation of regulations.
• Work independently and manage multiple projects.
• Demonstrate good moral character and initiative.
• Problem solve as a self-starter.
• Maintain detail orientation while multitasking.

PHYSICAL DEMANDS & WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law.

Physical Demands – While performing the duties of this job, the employee is regularly required to communicate with others. The employee is required to sit or stand and move around for extended periods of time. While performing the duties of this job the employee must be able to push, pull, lift and carry over 25 pounds on occasion.

Working Conditions – The employee primarily works in a climate-controlled office environment. The role involves high-volume data entry and requires the ability to work effectively under pressure to meet strict payroll deadlines.

Driving Requirement – This position may require driving to various school sites or events.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employee’s supervisor and or appointing authority.