Curriculum Department Specialist

JOB SUMMARY:

The Curriculum Department Specialist reports to the Executive Director of Curriculum. This position will primarily be responsible for accounting, reporting, and budget development for over 50 grants, encompassing all state, federal, and local grants.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assist with developing, documenting, disseminating, and training of procedures and internal controls, and any changes in practices/policies.
• Assist with the preparation of fiscal year budgets and department budgets as assigned.
• Prepares, reviews, and/or approves monetary draws on all federal and state grant funds.
• Actively collects and compiles information for annual financial single audit requirements, including the distribution, completion, and retention of all required PARs and other time and effort logs as required by federal guidelines and the Single Audit Act.
• Create and assign general ledger grant distribution account codes for all newly hired on allocated grant-funded employees.
• Review the transaction detail report for each grant monthly to ensure that only permissible expenditures are charged to each grant.
• Create and maintain new grant accounts in the SchoolsOPEN accounting system.
• Coordinate federal, state, and other district grant accounting activities and ensure the
• The district is maintaining all required grant documentation and is in compliance.
• Input and maintain all grant budget details in the State’s respective grant accounting system, i.e., Nexsys, MEGS , GEMS/MARS, etc.
• Preparation of journal entries necessary to reflect proper and approved grant activity.
• Prepare and request quarterly, monthly, and annual grant drawdowns and reimbursement requests.
• Utilizes SchoolsOPEN financial system to monitor detailed award fiscal information, including budget allocations, indirect costs, cost sharing information, financial reporting requirements, grant and contract core proposal and award data, document numbers, and significant requirements relating to expenditures.
• Prepares the Schedule of Expenditures for Federal Awards (SEFA) for the annual audit.
• Reconciles all grants and supporting documentation for the annual audit and other schedules as needed.
• Assist with managing professional development: approvals, purchase orders, mileage reimbursement, stipend requests.
• Assist with requesting examination materials, quotes for curriculum materials, ordering, and distributing curriculum supplies and materials.
• Other duties as assigned by the immediate supervisor.

QUALIFICATIONS:

• The candidate selected for this assignment will be the one who offers the best combination of qualities in accordance with the following qualifications and requirements:
• Education: Bachelor’s degree with emphasis in accounting and/or business administration. Will consider experience in lieu of education.
• Experience: A minimum of five years’ experience in a Michigan public school finance/business office preferred, or previous fund accounting experience.
• Previous experience in an accounting function role for a public school.
• Previous experience with local, state, and federal grants.
• Knowledge of the Michigan Public Schools Accounting Manual (Bulletin 1022) preferred.
• Advanced-level computer skills using Microsoft Office and Google (emphasis on Excel) and other computerized finance systems.
• Ability to work well with others in a fast-paced environment, handle multiple projects, establish priorities, and resolve problems with minimal supervision.
• Self-directed, organized, and able to meet strict deadlines with accuracy.
• Excellent communication skills, both written and oral.
• Ability to maintain strict confidentiality.
• Demonstrate responsible behavior, poise, professional loyalty, and flexibility.
• Consistent focus on providing outstanding customer service to employees and administrators.

2025/26-108-N