Anticipated Recording Secretary to the School Committee (3333)

The Natick Public Schools Seek an

 Anticipated Recording Secretary to the School Committee

(part-time, stipended position)

(may be combined with the Executive Assistant to the Superintendent position)

We invite you to explore a career with Natick Public Schools. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Attend all School Committee meetings and provide accurate records of proceedings, including taking and publishing  minutes. Ensure all presentation materials are available and accessible for and during the meeting.
• Coordinate the preparation and distribution of agendas and documentation for School Committee meetings using Granicus Agenda
• Facilitate development of School Committee Meeting Agendas and post to Town Website and Town Clerks office in a timely manner to meet open meeting law requirements.
• Maintain confidentiality on matters with which the Superintendent or School Committee are involved
• Maintain School Committee pages of the district website
• Support smooth technical and logistical set up, projection and virtual admittance and monirtoring of online attendes of School Committee Meetings

Additional Responsibilities

• Perform other duties as assigned by the Superintendent or Deputy Superintendent to support the effective operation of the district.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

• Graduation from a high school or GED equivalent with specialized course work in general office practices and administrative duties 
• Associates or Batchelors Degree preferred 
• Five years of increasingly responsible experience, or any equivalent combination of related education and experience 
• Executive assistant experience preferred

Necessary Knowledge, Skills and Abilities:

• Working knowledge of modern office practices and procedures
• Expertise in note taking, word processing – Google Workspace (Mail, Calendar, Docs, Sheets, Forms), Microsoft Office (Excel, PowerPoint, Word), website maintenance, and general resiliency around use of new digital products. 
• Familiarity with open meeting law requirements
• Proficiency in operating and managing Zoom and Google Meet
• Familiarity with working within Civics Plus, Granicus PE, and Appegy
• Ability to meet and deal effectively with the public
• Ability to communicate effectively both verbally and in writing
• Ability to handle stressful situations in a fast paced environment
• Ability to speak languages other than English a plus
• Experiences with community relations, parent and community engagement and working in diverse and multicultural settings desired

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job, absent undue hardship.

While performing the duties of this job, the employee is regularly required to: 

• move about the office and/or off-site locations. 
• on some occasions, it may be necessary to move quickly across even or uneven surfaces; 
• remain in a stationary position for periods of time; 
• operate a computer and other school/office productivity machinery (i.e., copy machine, computer printer, projection system, etc.); 
• read material from a computer monitor as well as handwritten or printed matter with or without visual aids; 
• position oneself to maintain files and access office materials;
• communicate with others so that information received and given is understood and accurately communicated;
• communicate and collaborate effectively in person, via video conference, on the telephone, and/or in writing;
• observe details at close range
• multitask and meet multiple demands from several people;
• lifting up to and including 25 lbs
• the noise level in the work environment is moderate to loud.

• Formal application
• Rating of education and experience
• Oral interviews 
• Reference check
• Strong record of work performance in current and previous roles required
• Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

The Natick Public Schools do not discriminate on the basis of age, race, creed, color, religion, nationality, sex, sexual orientation, gender identity, disability, pregnancy and pregnancy-related conditions, physical and intellectual differences, immigration status, homeless status, or any other class protected by law.

Revised 9/23/26

Salary : $16,979