Accounting Supervisor / Assistant Director of Finance - Henderson County Schools

BASIC FUNCTION:

REPRESENTATIVE DUTIES:

• • Train, supervise and evaluate the performance of assigned accounting clerical personnel; monitor and adjust workflow and assignments to meet established time lines; supervise general accounting or payroll functions
  • Assure that financial income and expenditure transactions and records are in compliance with federal, State and County rules, regulations and requirements and that District policies and procedures are met; assure compliance with audit requirements.
  • Assure District payroll is properly prepared in a timely manner; communicate with the County Office of Education regarding issues and timelines; direct accounting activities related to the fringe benefit program.
  • Coordinate communication with various District and County departments and personnel to answer questions, obtain information and resolve issues; provide information concerning related accounting functions.
  • Review the preparation of regular financial statements assuring financial controls and practices in accordance with Generally Accepted Accounting Principles; prepare complex financial and statistical reports, budgets and summaries related to budgeting and accounting operations and activities.
  • Review financial reports and computer printouts to assure accuracy and completeness; make corrections and adjustments as necessary.
  • Assure time lines are met; maintain proper controls and records for receipt of funds and supplies and for disbursement and reallocation of funds; assure accuracy and timely preparation of reports and records.
  • Communicate with vendors and employees to arrange payment or resolve discrepancies as necessary; assist assigned personnel with difficult, complex and unusual issues.
  • Recommend improved procedures and policies; provide information as necessary in support of budget preparation; assist supervisor in the preparation of financial statements and State and federal records and reports.
  • Operate a variety of office equipment such a computer terminal, calculator, typewriter, microfiche viewer and copier.
  • Perform internal audits; check and review a variety of records, accounts and reports for accuracy, conformance and timeliness; assist with calculations; inspect for proper encumbrances, disencumbrances, allocation of categorical funds and processing and payment of invoices and other accounts payable.
  • Attend a variety of accounting-related meetings and workshops.
  • Perform related duties as assigned.

KNOWLEDGE OF:

• • • Accounting, budgeting and auditing principles, practices and procedures.
    • Financial and statistical record-keeping techniques.
    • Preparation of comprehensive accounting reports.
    • Modern office practices, procedures and equipment.
    • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
    • Interpersonal skills using tact, patience and courtesy.
    • Operation of a computer terminal.
    • District organization, operations, policies and objectives.
    • Oral and written communication skills.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • Modern office practices, procedures and equipment.
    Technical aspects of field of specialty.
    

ABILITY TO:

• • • Plan, organize, supervise and participate in financial and statistical record-keeping activities.
    • Train, supervise and evaluate assigned personnel.
    • Maintain and audit fiscal records and accounts in a school district.
    • Perform difficult and complex accounting work in the preparation, maintenance and review of District financial records, accounts and reports.
    • Assure compliance with applicable District policies, procedures and governmental regulations.
    • Apply applicable sections of Kentucky Administrative Regulations and other applicable laws.
    • Balance accounts and reconcile bank statements.
    • Interpret, apply and explain rules, regulations, policies, procedures and governmental regulations.
    • Operate a variety of office equipment such a computer terminal, calculator, typewriter, microfiche viewer and copier.
    • Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action.
    • Meet schedules and time lines.
    • Communicate effectively both orally and in writing.
    • Work independently with little direction.
    • Plan and organize work.
    • Coordinate and monitor clerical accounting assignments and activities.

EDUCATION AND EXPERIENCE: A Bachelor’s degree and one of the following: 12 hours of accounting class hours or four years professional experience in a business office setting or at least two years’ experience school finance.

Employment Requirements: Physical, TB Risk Assessment, state/national criminal background check, CAN check and drug screen.

This position is for 8 hours/day and 240 days/year. Please visit https://www.henderson.kyschools.us/page/salaries for salary information.