Accounting Supervisor/Payroll Supervisor - 7162 - Central Office/Finance

SUMMARY CLASS TITLE: ACCOUNTING SUPERVISOR

This is a full-time position; 261 days per school year; 7.5 hrs/day (Note: pay will be prorated for 2026-2027 school year based on start date).

BASIC FUNCTION:

Plan, organize, supervise and participate in financial and statistical record-keeping activities for an assigned accounting functional area; train, supervise and evaluate assigned personnel.

REPRESENTATIVE DUTIES:

• Train, supervise and evaluate the performance of assigned accounting clerical personnel; monitor and adjust workflow and assignments to meet established time lines; supervise general accounting or payroll functions.
• Assure that financial income and expenditure transactions and records are in compliance with federal, State and County rules, regulations and requirements and that District policies and procedures are met; assure compliance with audit requirements.
• Assure District payroll is properly prepared in a timely manner; communicate with the County Office of Education regarding issues and timelines; direct accounting activities related to the fringe benefit program.
• Coordinate communication with various District and County departments and personnel to answer questions, obtain information and resolve issues; provide information concerning related accounting functions.
• Review the preparation of regular financial statements assuring financial controls and practices in accordance with Generally Accepted Accounting Principles; prepare complex financial and statistical reports, budgets and summaries related to budgeting and accounting operations and activities.
• Review financial reports and computer printouts to assure accuracy and completeness; make corrections and adjustments as necessary.
• Assure time lines are met; maintain proper controls and records for receipt of funds and supplies and for disbursement and reallocation of funds; assure accuracy and timely preparation of reports and records.
• Communicate with vendors and employees to arrange payment or resolve discrepancies as necessary; assist assigned personnel with difficult, complex and unusual issues.
• Recommend improved procedures and policies; provide information as necessary in support of budget preparation; assist supervisor in the preparation of financial statements and State and federal records and reports.
• Operate a variety of office equipment such a computer terminal, calculator, typewriter, microfiche viewer and copier.
• Perform internal audits; check and review a variety of records, accounts and reports for accuracy, conformance and timeliness; assist with calculations; inspect for proper encumbrances, disencumbrances, allocation of categorical funds and processing and payment of invoices and other accounts payable.
• Attend a variety of accounting-related meetings and workshops.
• Perform related duties as assigned.

Accounting Supervisor - Continued                                                                        Page 2

KNOWLEDGE AND ABILITIES:

      KNOWLEDGE OF:

• Accounting, budgeting and auditing principles, practices and procedures.
• Financial and statistical record-keeping techniques.
• Preparation of comprehensive accounting reports.
• Modern office practices, procedures and equipment.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer terminal.
• District organization, operations, policies and objectives.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.

ABILITY TO:

• Plan, organize, supervise and participate in financial and statistical record-keeping activities.
• Train, supervise and evaluate assigned personnel.
• Maintain and audit fiscal records and accounts in a school district.
• Perform difficult and complex accounting work in the preparation, maintenance and review of District financial records, accounts and reports.
• Assure compliance with applicable District policies, procedures and governmental regulations.
• Apply applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Balance accounts and reconcile bank statements.
• Interpret, apply and explain rules, regulations, policies, procedures and governmental regulations.
• Operate a variety of office equipment such a computer terminal, calculator, typewriter, microfiche viewer and copier.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Work independently with little direction.
• Plan and organize work.
• Coordinate and monitor clerical accounting assignments and activities.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years responsible financial record-keeping experience with experience in an automated accounting environment.

Salary : $40,622 - $66,291