Assistant Finance Officer

POSITION PURPOSE:

The Assistant Finance Officer performs supervisory and responsible professional accounting work in overseeing the school system’s general accounting programs. Work involves helping supervise the activities of the Finance Department in the performance of designated functions, and participating in auditing and maintaining general accounts and the general ledger. This person is responsible for compiling data for various reports required by oversight agencies and assisting outside auditors and is also responsible for financial operations in the absence of the Chief Finance Officer. 

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES 

• Thorough knowledge of principles and practices of accounting and auditing
• Thorough knowledge of applied fiscal laws and regulations and school system policies and procedures concerning fiscal operations 
• Considerable knowledge of reports required by outside agencies and auditors
• Considerable knowledge of the procedures required to maintain the general ledger and prepare trial balances; assist with yearly financial statements and ACFR
• Considerable knowledge of the principles of supervision, organization, and administration
• General knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state, and local laws, rules, and regulations 
• Ability to maintain standard accounting and control measures for the school system
• Ability to maintain complete and accurate records and to develop meaningful reports from those records 
• Ability to operate standard office machines and popular computer-driven word processing, spreadsheet, and file maintenance programs 
• Ability to effectively express ideas orally and in writing
• Ability to exercise considerable judgment and initiative in planning and directing an extensive fiscal control system 
• Ability to establish and maintain effective working relationships as necessitated by work assignments 
• Exhibited excellence of strong communication and organizational skills 

EDUCATION, TRAINING, AND EXPERIENCE 

CERTIFICATION AND LICENSE REQUIREMENTS 

• Bachelor’s Degree in Accounting or related field required
• Three or more years of work experience involving finance operations in a business or school system. School system experience preferred
• Qualify for a performance bond 
• Possess a valid driver’s license as administered by the NC Department of Motor Vehicles
• Hold or be qualified to hold certification as a NCASBO School Business Administrator 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Finance:

1. Secure and account for all district assets, liabilities, equities, revenues, and expenditures by state law 
2. Act as the general Accountant and preserve all accounts, vouchers, and contracts related to the school district 
3. Supervise the preparation of payrolls, the distribution of payments, the maintenance of appropriate records, and the remittance of funds as required by the state and federal law
4. Monitor the collections and deposit of tuition, rental, and other monies due the Board of Education 
5. Provide information related to the financial affairs of the district 
6. Obtain refunds of applicable sales taxes 
7. Prepare and analyze financial statements of the school district 

Records and Reports:

1. Prepare and submit state, local, and federal reports as required 
2. Submit audit materials and statements as required 
3. Annually update all salary, leave, and longevity information 

Auditing:

1. Oversee the administration of local, state, and federal audits 
2. Oversee and continue to develop an internal audit program 
3. Audit all school accounts and district wide account
4. In cooperation with other administrators, maintain uniform procedures regarding funds collected for the various district and school programs 

Personnel Services:

1. Assist with the training of personnel assigned to the department 
2. Responsible for training all school bookkeepers 

Planning, Research, and Program Evaluation:

1. Implement administrative procedures, directives, and Board policies related to the Finance Department 
2. Coordinate financial services with operations in other offices and in the schools 

DPI:

1. Maintain an accounting system to detail assets, liabilities, equities, obligations, expenditures, and current and projected revenues 
2. Certify the requisition of operational funds 
3. Receipt and oversee the deposit of all money accruing to the school system
4. Allocate funds to programs and schools with conditions governing their use
5. Approve or disapprove necessary disbursement for fiscal claims against the school system 
6. Audit accounts of employees collecting or receiving taxes or other monies
7. Ensure the timely and accurate preparation of required and requested reports
8. Maintain liaison with other departments to serve as the financial advisor 
9. Perform other duties as assigned by the Chief Finance Officer

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.