What are the responsibilities and job description for the Administrative Assistant & Event Coordinator position at Central Midwest Regional Council of Carpenters?
Administrative Assistant & Event Coordinator
The Central Midwest Regional Council of Carpenters (CMRCC) is seeking a motivated, organized, and detail-oriented Administrative Assistant & Event Coordinator to join our team. This position is ideal for someone who enjoys working with people, has strong organizational and communication skills, and is comfortable using computer software in a professional office environment. The successful candidate will provide general administrative support, assist the Executive Assistant with daily responsibilities, and help coordinate events and organizational activities.
Job Responsibilities
Administrative Support
- Provide administrative support to the Executive Assistant and assist with daily office operations.
- Prepare, maintain, and organize documents, correspondence, and office records.
- Assist with scheduling events, coordinating calendars, preparing materials, and tracking follow-up items as needed.
- Perform general office duties, including filing, data entry, record management, copying, scanning, and document preparation.
- Assist with coordinating communications between departments, staff, members, vendors, and external partners.
- Maintain organized electronic and physical filing systems and assist with other administrative projects as assigned.
Event Planning & Coordination
- Assist with planning, organizing, and coordinating organizational meetings, conferences, training sessions, special events, and other CMRCC activities.
- Coordinate event logistics, including venue arrangements, catering, room setups, registration, materials, supplies, and scheduling.
- Communicate with venues, vendors, contractors, and other event partners to confirm arrangements and ensure event requirements are met.
- Assist with preparing event invitations, registration materials, agendas, name badges, signage, and other event-related documents.
- Track event details, deadlines, attendance, and other logistical requirements to help ensure events run smoothly.
- Provide on-site support during events as needed, including setup, registration, guest assistance, and event breakdown.
- Assist with event-related travel arrangements, accommodations, and other logistics when necessary.
- Maintain event records, organize invoices and documentation, and assist with post-event follow-up.
Additional Responsibilities
- Work collaboratively with the Executive Assistant and other team members to support organizational priorities.
- Handle sensitive information with professionalism and discretion.
- Perform other administrative and event-related duties as assigned.
Qualifications
- Strong computer skills required.
- Proficiency in Microsoft Office programs, including Word, Excel, and Outlook.
- Strong organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities.
- Strong attention to detail and the ability to follow through on tasks.
- Ability to work independently, take initiative, and be a self-starter.
- Professional demeanor and the ability to work effectively with staff, members, vendors, and external partners.
- Must be dependable, motivated, and a team player with a positive attitude.
- Previous administrative, event planning, or event coordination experience is preferred but not required.
- Flexibility to assist with occasional events outside of regular business hours, as needed.
What We Offer
- Competitive pay.
- Comprehensive benefits package.
- Full-time position, Monday through Friday.
- Friendly and supportive work environment.
- Training provided for job-related duties and responsibilities.
- An opportunity to contribute to the daily operations and events of a regional organization representing skilled trades professionals.
If you are organized, motivated, detail-oriented, and enjoy supporting a team while helping plan and coordinate events, we encourage you to apply.
About Us
The Central Midwest Regional Council of Carpenters (CMRCC) represents more than 39,000 professional tradespeople across 36 local unions throughout Indiana, Ohio, Kentucky, and parts of Tennessee. We are proud affiliates of the United Brotherhood of Carpenters and are committed to supporting and advancing the interests of skilled trades professionals throughout our region.
How to Apply
Interested candidates may apply through Indeed or submit a resume in person at:
Central Midwest Regional Council of Carpenters
771 Greenwood Springs Dr.
Greenwood, IN 46143
Reports To: Executive Assistant
Status: Full-Time
Location: Greenwood, IN
Pay: $24.27 - $29.23 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $24 - $29