What are the responsibilities and job description for the Secretary Registrar position at Central Middle School?
TITLE: Secretary Registrar
LOCATION: Central Middle School
The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60 different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.
With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.
JOB GOAL: To record, process and maintain records of student attendance.
ESSENTIAL FUNCTIONS:
- Record all student absences and tardies in SILK
- Process attendance calls from parents
- Work with Truancy Monitor to track truant students
- Provide attendance reports for outside agencies
- Key operator of phone master
- Maintain copies of permanent records, file and maintain Cumulative Folders.
- Prepare enrollment forms and maintain supply.
- Assist counselors with enrollment, processing records, requesting transcripts and immunization records, etc.
- Process new enrollees – greeting, screening, and directing to appropriate counselor or administrator.
- Maintain permanent record files (active and inactive students).
- Responsible for district enrollment counts.
- Assist at front counter, greeting public
- Work as part of a team to ensure efficient operation of the school office.
- Other clerical/office duties as assigned by the principal
QUALIFICATIONS:
- High School Diploma or GED
- Data Entry Skills
- Computer Skills
COMMUNICATION / ORGANIZATION:
Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.
COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.
REASONING ABILITY: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level.
OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.
TERMS OF EMPLOYMENT: 186 days
SALARY: Level 2
Classified Salary Schedule
https://www.kckschools.org/hr/classified-salary-schedule-work-page
FLSA STATUS: Non-Exempt
REPORT TO: Building Principal
PERFORMANCE EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.
For more information regarding Title IX please contact:
District Compliance Coordinator
2010 N. 59th Street
Kansas City, KS 66104
913-279-2262
Title IX@kckps.org