What are the responsibilities and job description for the ADMINISTRATIVE OFFICE ASSISTANT II/PT position at Central Michigan University?
Provides administrative support services to the Department of Teacher and Special Education at Central Michigan programs within the College of Education and Human Services. It has a majority of effort associated with secretarial support services or program-related activities, including duties for handling substantive secretarial/administrative details as directed by the TSE Department Chair. This individual serves as the secondary support office professional for TSE and the first point of contact for many programs, especially our Master of Arts in Special Education and 2 CMU community college transfer program. Additionally, the Admin Office Assistant (AOA) for The Literacy Center and the Chippewa River Writing Project will support the development of programming, facilitate administrative tasks related to that program, and assist in the coordination and continuation of in-progress initiatives. These specific outcomes will support Center/Project programming, development, and expansion- both regionally and throughout the state.
Required Qualifications
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Office Suite
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Office Suite
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Preferred Qualifications
Associates degree in a business-related field or accounting background.
Experience working with a diverse group.
Spreadsheet and/or database experience.
Student services and academic program accreditation experiences.
Experience coordinating the work of others.
Experience with Excel and Outlook.
Experience working with financial records.
Experience with SAP and TimeClock Plus.
Experience working with a diverse group.
Spreadsheet and/or database experience.
Student services and academic program accreditation experiences.
Experience coordinating the work of others.
Experience with Excel and Outlook.
Experience working with financial records.
Experience with SAP and TimeClock Plus.
Duties & Responsibilities
Provides administrative and secretarial support to the Chairperson of Teacher and Special Education; prepares signature-ready correspondence, ongoing and summary reports, and other program documents in fulfillment of day-to-day, emergent and long-range requirements.
Develops, maintains and queries program and university databases (e.g. Data Warehouse) including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements including an alumni database for program.
Coordinates and collaborates with CMU Innovation and Online and other university academic support services personnel in recruitment and retention of students, to include assisting the program director in assuring timely admission reviews.
Serves as the first line of service for applicant and student inquiries, responding to questions and referring applicants and students to appropriate personnel such a financial aid, veterans services, disability services, writing center and student account services.
Works collaboratively with campus admissions and support staff in Graduate Studies (ORGS).
Assists with faculty travel funding coordination, reconciliation, and support.
Schedules and attends program meetings; records and maintains minutes.
Coordinates and organizes applications to the program majors and assigns faculty advisors for program majors and minors.
Answers the phone and assists students and faculty.
Keeps files on all who have signed major and minors in the program.
Responsible for special projects/other duties as assigned.
Develops, maintains and queries program and university databases (e.g. Data Warehouse) including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements including an alumni database for program.
Coordinates and collaborates with CMU Innovation and Online and other university academic support services personnel in recruitment and retention of students, to include assisting the program director in assuring timely admission reviews.
Serves as the first line of service for applicant and student inquiries, responding to questions and referring applicants and students to appropriate personnel such a financial aid, veterans services, disability services, writing center and student account services.
Works collaboratively with campus admissions and support staff in Graduate Studies (ORGS).
Assists with faculty travel funding coordination, reconciliation, and support.
Schedules and attends program meetings; records and maintains minutes.
Coordinates and organizes applications to the program majors and assigns faculty advisors for program majors and minors.
Answers the phone and assists students and faculty.
Keeps files on all who have signed major and minors in the program.
Responsible for special projects/other duties as assigned.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee. Please forward any questions to tse@cmich.edu with the Subject “TSE AOA Hiring Committee.”
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Monday, July 27th, 2026.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee. Please forward any questions to tse@cmich.edu with the Subject “TSE AOA Hiring Committee.”
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Monday, July 27th, 2026.
Employee Group
Administrative Office Assistant
Staff Pay Level
Pay Range
Minimum Starting Rate: $16.60 per hour
Division
Academic Affairs
Department
Teacher & Special Education
Position Status
Regular
Position End Date
Employment Status
Part-Time
FTE
0.50
Position Type
10 month
Weekly Work Schedule
M-F, 10 a.m.-2 p.m., hours may vary based on operational needs
Location
Mount Pleasant, MI
About the Department
The Department of Teacher and Special Education prepares knowledgeable, learner‑centered, and inclusive professionals for early childhood, elementary, secondary, and special education settings.
We advance this mission by:
- Designing evidence‑based, clinically rich programs that integrate coursework with meaningful field and community experiences.
- Cultivating dispositions of reflection, collaboration, and advocacy so graduates can lead and learn within diverse school, family, and community partnerships.
- Promoting access, equity, and social responsibility through a commitment to inclusive education, disability awareness, and the elimination of barriers for all learners.
- Engaging in scholarship and continuous improvement that respond to evolving educational contexts, policies, and technologies.
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Benefits:
Health Insurance, Sick Leave, Paid HolidaysSalary : $17