Executive Program Assistant

Job Title: Executive Program Assistant
Reports To: Chief Executive Officer (CEO)
Position Type: Full-Time / Non-Exempt
Schedule: Monday–Friday, 8:00 AM – 4:30 PM; occasional evening/weekend hours on program days

Organization Overview:
Central LA Area Health Education Center (AHEC) is a nonprofit organization committed to expanding access to quality healthcare and developing a diverse healthcare workforce in underserved communities of central and south-central Louisiana.

Position Summary:
The Executive Program Assistant provides vital support to the CEO and health career program teams by managing administrative and logistical responsibilities related to both executive operations and program delivery. This position is ideal for a motivated, detail-oriented individual with excellent organizational and communication skills, as well as a passion for community health and education.

Key Responsibilities:

Program Support

· Assist in preparing and organizing materials for events and trainings (e.g., stuffing bags, assembling supplies).

· Provide on-site support during program events, including set-up, registration, and breakdown.

· Support social media efforts by creating and scheduling posts across social media platforms.

· Assist with participant recruitment and outreach, including presentations at schools or community centers, and career fairs.

· Help build and deliver recruitment presentations and promotional materials.

Executive Support

· Attend Board of Directors meetings; take and draft accurate meeting minutes.

· Coordinate board meeting logistics: schedule meetings, order food, and secure meeting space.

· Assist in new vendor setup and data entry within QuickBooks.

· Provide general administrative support to the CEO, including calendar management, document prep, and project coordination.

· As needed, order office supplies for the Alexandria and Baton Rouge offices.

· Assist with scheduling of position interviews across various grants/contracts.

· Ensure that agency insurance policies are up to date.

· Collect and record annual and new hire employee trainings

· Collect employee updated automobile insurance and vehicle registration bi-annually.

Schedule & Work Conditions:

· Regular hours: Monday–Friday, 8:00 AM to 4:30 PM.

· Occasional early morning, evening, or weekend hours required for program support.

· Holidays off, in accordance with the Central LA AHEC holiday schedule.

· Hybrid work may be available depending on role needs and supervisor approval.

· Ability to lift up to 25 pounds (e.g., program supplies).

Salary & Benefits:

· Salary Range: $37,000-$40,000 annually (commensurate with experience)

· Employer-paid insurance (dental, vision, life, short-term disability, long-term disability)

· Paid holidays and accrued paid time off (PTO)

· SEP IRA plan with employer contribution

· Professional development opportunities

· Supportive, mission-driven work environment

Qualifications:

· High school diploma or equivalent required; Associate or Bachelor’s degree preferred.

· Minimum of 2 years administrative, program, or executive assistant experience—nonprofit experience a plus.

· Proficiency in Microsoft Office Suite and social media platforms.

· Experience with QuickBooks or willingness to learn.

· Strong communication, time management, and interpersonal skills.

· Detail-oriented and able to manage multiple priorities.

· Demonstrated commitment to equity, diversity, and the mission of Central LA AHEC.

How to Apply:
Please submit your resume and a brief cover letter highlighting your interest and qualifications to Central LA AHEC Human Resources, gabrielle@clahec.org .

Job Type: Full-time

Pay: $37,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $37,000 - $40,000