Human Resources Specialist- Payroll & HRIS

Title: Human Resources Specialist- Payroll & HRIS Reports to: Director of Payroll & Benefits FLSA Status: Non-Exempt
Personnel Supervised: None POSITION SUMMARY: The HR Specialist- Payroll & HRIS is responsible for performing human resources and payroll processing related functions and assisting in the operation of HR functions and duties in the following areas: Payroll Processing, Time and Attendance, 401k management, all HRIS data entry and management (including new hires, terminations, updates), I-9 compliance, performance management, onboarding, expense reimbursements, and employment verification process. MINIMAL QUALIFICATIONS:

• Associates Degree in information technology, Human Resources Management, Business Administration, or 2 years of payroll experience required
• Attention to detail and problem-solving competencies
• Strong analytical, problem solving, organizational, interpersonal, and communication skills required.
• Expert proficiency in Microsoft suite of products (Outlook, Word, PowerPoint, and Excel).
• Able to perform in a fast-paced environment while always maintaining excellent service.
• Ability to handle sensitive information in a confidential manner.
• Ability to work independently

RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following: Payroll Processing

• Complete bi-weekly payroll (from start to finish)
• Prepares all payroll prep information (including but not limited direct deposit/W-4 changes, GTL Monthly enrollment, termination prep, and incentives)
• Create custom reports for any payroll related information

HRIS Data Entry - Payroll

• Ensures the accurate and timely input of information into HRIS including new hires, changes, separations, and assisting with salary changes (as needed)
• Creates and distributes appropriate internal communication of all employee terminations to necessary parties
• Enter GTL amounts for new hires after the completion of 90 days
• Handles the manual entry of CME hours for: new hires (after 90 days), and all required annual allotments at the beginning of each year.
• Monitors and maintains alien admission/I-9 documentation to ensure compliance
• Administer the name change process and ensure it is accurately reflected in Paycor
• Create custom reports and assist with the development of an HR data dashboard
• Prepares various HRIS and payroll reports by collecting, analyzing, and summarizing information

HRIS Management

• Oversee the maintenance and accuracy of the HRIS, ensuring data integrity and security
• Manage HRIS-related projects, including system upgrades, enhancements, and new implementations
• Provide training and support to HR staff and other users on HRIS functionalities and best practices
• Develop and generate reports from the HRIS to support HR operations, compliance, and decision making
• Ensure compliance with data protection regulations and company policies regarding employee information
• Collaborate with IT and other departments to troubleshoot and resolve HRIS issues
• Train end users on processes and system functionality
• Conducts regular audits to ensure integrity of data. If a problem arises, investigates the issue, corrects the error and implements steps to avoid issue reoccurrence
• Maintains regular communication with Paycor for smoother operations
• Proposes process changes in order to more efficiently manage data entry
• Create custom reports and developer of HR data dashboard.
• Act as administrator to create security model based on functional responsibilities and configure HR system to enforce the security access to data.
• Manage security roles and employee and manager access in the system.
• Create a roadmap of features to roll out and related training programs to educate users on functionality.
• Administrator for The Work Number, and E-Verify
• Maintenance and support for time keeping system including end user support, researching and resolving errors, maintenance of timekeeping records, and auditing timesheets to ensure compliance with company rules and requirements
• Work with benefits team and vendors to set up carrier connections for benefit enrollments.
• Create and track new codes, departments, and locations in Paycor.
• Handle confidential data with care and ensure all necessary security measures are taken.
• Assist with setting up performance review templates in Paycor.

Time and Attendance

• Train end users on processes and system functionality
• Maintenance and support for time keeping system including end user support, researching, and resolving errors, maintenance of timekeeping records, and auditing timesheets to ensure compliance with company rules and requirements

401k Management

• Coordinate and process all 401k retirement changes, rollovers, QDRO’s, distributions, loans, etc.
• Process all 401k retirement enrollment forms and communications for newly enrolled participants (Quarterly)

Performance Management

• Assists with the organization’s annual performance review process
• Assist with setting up the annual and 90-day performance review templates

Expense Reimbursement

• Maintains monthly employee expense reimbursements and accesses

Employment Verification

• Handles all employee verification requests and The Work Number
• NHSC Employee requests

Other Tasks

• Helps Payroll & Benefits department with filing of employee files
• Present payroll information at new hire orientation sessions for all new hires
• And all other duties as assigned

BENEFITS: Competitive Salary Federal Student Loan Forgiveness: PSLF – 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven Excellent medical, dental, vision, and pharmacy benefits Employer Paid Long-Term Disability Insurance Employer Paid Life Insurance equivalent to 1x your annual salary Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available Malpractice Insurance Paid Time Off (PTO) – 4.4 weeks per year pro-rated Holidays (9.5 paid holidays per year) Paid Birthday Holiday CME Reimbursement 401k Retirement Plan after 1 year of service (w/matching contributions) Staff productivity is recognized and rewarded PHYSICAL REQUIREMENTS:

1. Requires 80% or more spent standing/sitting.
2. Independently mobile
3. Lifting and/or transporting up to 20lbs.

American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.