What are the responsibilities and job description for the Medical Records Clerk position at Central Florida Health Care, Inc.?
Title: Medical Records Clerk
Reports to: Medical Records Supervisor
FLSA Status: Non-Exempt
Personnel Supervised: None
POSITION SUMMARY:
The Medical Records Clerk scans into an electronic medical chart and follows HIPAA regulations, in an efficient and professional manner and in accordance with established standards.
MINIMAL QUALIFICATIONS:
Education: High School Diploma, or equivalent.
Experience: Demonstrates ability to communicate effectively orally and in writing. Demonstrates ability with computer skills.
Special Skills: History of working with an electronic health record preferred.
RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:
PHYSICAL REQUIREMENTS:
Reports to: Medical Records Supervisor
FLSA Status: Non-Exempt
Personnel Supervised: None
POSITION SUMMARY:
The Medical Records Clerk scans into an electronic medical chart and follows HIPAA regulations, in an efficient and professional manner and in accordance with established standards.
MINIMAL QUALIFICATIONS:
Education: High School Diploma, or equivalent.
Experience: Demonstrates ability to communicate effectively orally and in writing. Demonstrates ability with computer skills.
Special Skills: History of working with an electronic health record preferred.
RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:
- Be familiar with CFHC’s program philosophies, goals and objectives. Be cognizant of and comply with all CFHC’s policies and procedures, as well as state and federal regulations.
- Consistently coordinates work to achieve maximum productivity and efficiency.
- Maintains confidentiality based upon “need to know” according to CFHC Compliance Program and HIPPA (Includes all information, verbal, written, fax, phone, cellphone, e-mail).
- Will be held accountable for dissemination, copying or discussing of information not applicable to your duties/responsibilities and subject to disciplinary action including termination of employment.
- Support the goals and mission of CFHC, Inc.
- Knowledge/understanding of HIPAA and the importance of confidentiality.
- Maintain electronic medical records, according to policies and procedures of the community health center.
- Prepare paper medical record chart/electronic medical record chart for legal requests/subpoenas.
- Scan new patient information into electronic medical records at time of visits.
- Knowledge/understanding of record retention policies for paper charts.
- Daily work on behind the scenes mapping for combining information between systems.
- Maintain and scan documentations from basket in a timely manner.
- Ensure request for release of information are retrieved timely according to procedure.
- Contact Medical Records Supervisor with questions concerning release of information.
- Scan all medical records reports timely and according to procedure.
- Complete chart conversion and auditing.
- Improve continually with Computer Literacy.
- Perform other duties as assigned.
PHYSICAL REQUIREMENTS:
- Requires 80% or more time spent sitting at a computer
- Independently mobile
- Ability to lift weight equivalents to what would be required when lifting supplies and equipment
- Ability to adapt and function in varying environments of workload, worksites and work shifts