Administrative Assistant (Central Elementary School) 2026-27

Job Title:               Administrative Assistant - Central Elementary

Reports To:           School Principal   

Contract:               10 month, Administrative Assistant Salary Scale 2026-27 Salary Scales

Proposed Start Date:  8/1/26

FLSA Status:         Nonexempt

Please contact Amy Barnabei, Principal, at abarnabei@apps.fluco.org with any questions.

SUMMARY

Performs administrative assistant duties in the elementary school by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Maintains the confidentiality of reports, records, and personal experiences regarding students, employees, and parents.
• Type letters, forms, reports and other materials. 
• Greets visitors to school, determines the nature of business, and directs visitors to their destination. 
• Provide direct administrative support to the principal and assistant principals.
• Maintain confidentiality of all sensitive information.
• Coordinate schedules, meetings, and school events.
• Facilitate clear communication between administration, staff, students, and families.
• Manage school-wide communications, including announcements and notifications.
• Responsible for posting media on social platforms and/or notifying parents of important information.
• Support school events, testing, and special programs. 
• Talk with students encountering problems, assist to resolve problems or direct students to other staff for assistance. 
• Answer telephone to provide information, take messages, or transfer calls. 
• Maintains office management and directs inquiries to the appropriate staff member. 
• Maintains a calendar of school events. 
• Provides alternative coverage in office, classroom, and clinic.
• Assist with assigning substitutes for staff that are absent, along with making recommendations for long term substitutes.
• Assist with entering discipline referrals.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques along with business English, spelling and arithmetic. Ability to interpret and apply policies and procedures. Ability to type at a reasonable rate of speed (To be determined by administration). Ability to establish and maintain an effective working relationship with others and the ability to meet the public effectively. Strong organizational, human relations, and communications skills.  

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); School related experience preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Virginia Driver’s license  

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.  The employee is required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate but can vary.

TERMS OF EMPLOYMENT

10 month contract.  Terms may vary based on the needs of the school and division.

EVALUATION  

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.