What are the responsibilities and job description for the Payroll Specialist position at Central Dewitt Community?
Central DeWitt Community School District
Human Resources/Payroll Specialist Job Description
July 2026
Position: Human Resources/Payroll Specialist
Qualifications: High School Graduate, 2- or 4-year degree preferred, payroll experience preferred
Reports To: Chief Financial Officer
POSITION SUMMARY:
To perform all activities necessary to process all payrolls accurately and in a timely manner, and to provide employee benefits and accounting support.
ESSENTIAL DUTIES & FUNCTIONS (but not limited to):
- Responsible for all district payroll processes and activities, including monthly payroll.
- Responsible for all payroll tax activities, including compliance with state and federal regulations and timely filing of all payroll tax reports, bi-monthly, quarterly, and yearly. Responsible for all tax deposits without penalty.
- Processes and calculates all involuntary deductions, such as levies and garnishments; communicates with the agencies involved.
- Administers a variety of deductions and remits payment to the corresponding agencies.
- Maintains payroll and uploads accumulated sick, vacation, and personal days.
- Prepares various payroll reports for auditors.
- Provides onboarding/offboarding for new, retiring, and resigned employees.
- Completes forms of verification and wage-earning reports from regulatory agencies.
- Prepares and issues all employee and extracurricular contracts/letters of assignment.
- Creates and maintains all employee, substitute, and coach records.
- Sets up and deactivates employee access in various applications.
- Administers workers' compensation, unemployment, FMLA, and other state and federal employment-related claims, ensuring compliance with applicable laws, regulations, and district policies.
- Helps prepare the personnel report and hiring recommendations for School Board meetings.
- Is responsible for ACA reporting and issuing 1095s.
- Helps prepare and complete IPERS forms for employees and keeps employee information up to date on the IPERS website.
- Works extensively in software systems to perform a variety of tasks, including rollover of absence balances, creating a master calendar, setting up vacancies, and entering closed days.
- Processes receipts and deposits for the Administration Center.
- Performs such other duties as necessary.
MINIMUM QUALIFICATIONS:
Education: High School graduate, 2- or 4-year degree preferred
Other:
- Strong Computer skills
- Well organized
- Independent decision-making skills
- Ability to maintain confidentiality
- Ability to relate to people
- Works courteously and cooperatively with other staff members
- Effectively implements the goals and objectives of the District