Director of Business Services

SUMMARY

The Director of Business Services supervises, plans and participates in the activities and operations of the Business Office. Coordinates assigned activities with other departments, outside agencies and the general public.

PRIMARY DUTIES AND RESPONSIBILITIES

• Reviews and approves all disbursement checks and receipt reports.
• Reviews and approves all journal entry transactions.
• Reviews and interfaces all payroll disbursement cycles.
• Provides annual listing of all grant funded employees to ensure proper budgetary account distribution.
• Oversees purchasing processes and acts as back-up when needed.
• Reviews bid specifications and provides bidding or proposal review assistance when needed.
• Assists with the annual budget preparation.
• Performs the personnel budgeting projections for salaries and employee benefits.
• Performs detailed budgetary review in coordination with the Chief Financial Officer.
• Coordinates the preparation and line item review of the District’s athletic fund budget.
• Assists in the oversight of the District’s food service operations and meets with the Food Service Directors on a bi-weekly basis.
• Prepares specifications and administers the Request for Proposal and Contract for Food Service Management Companies or the Food Service Management Company Renewal Agreement.
• Review the annual Sponsor Application for the National School Lunch Program and Summer Feeding Program.
• Review applications for additional food service programs and or grant opportunities: Fresh Fruit and Vegetable Program, Cafeteria Equipment Grant, and School Breakfast Initiatives.
• Review the annual Community Eligibility Provision (CEP) letters.
• Coordinates the processing of direct certification files
• Receives and monitors the Commonwealth of Pennsylvania, Department of Agriculture, Retail Food Facility Inspection Reports. Prepares and submits the Commonwealth of Pennsylvania, Division of Food and Nutrition, Health Inspection Summary Report.
• Coordinates and reviews the annual student verification process, prepares and files annual verification report.
• Coordinates and performs the District’s cafeteria monitoring processes.
• Acts as the liaison for the District’s Commonwealth of Pennsylvania, Division of Food and Nutrition, Administrative Review; coordinates, prepares, and compiles numerous audit related documents.
• Reviews the monthly claim for reimbursements for the National School Lunch Program.
• Reviews the monthly claim for reimbursement for the Fresh Fruit and Vegetable Program.
• Reviews the monthly claim for reimbursement for the Summer Feeding Program.
• Review the Commonwealth of Pennsylvania, Division of Food and Nutrition, Annual Financial Report.
• Prepares grant budgets in coordination with the Accountability and School Improvement Director, Pupil Services, and Special Education Departments.
• Prepares and submits the Commonwealth of Pennsylvania quarterly Cash on Hand Reports and E-Grants Final Expenditure Reports.
• Prepares and submits the IDEA, IDEA EI, and IDEA Significant Disproportionality Programs Monthly Request for Reimbursements from the Capital Area Intermediate Unit.
• Prepares the quarterly and annual data spreadsheets for the Access Program-Administrative Claims filing in conjunction with the Access Program Coordinator.
• Attends the Federal Programs Coordinator training sessions.
• Prepares and assists the Accountability and School Improvement Director and Pupil Services with the Commonwealth of Pennsylvania, Division of Federal Programs, cycle reviews and program audits.
• Acts as the liaison for the District’s annual local audit; coordinates, prepares, and compiles numerous audit related documents.
• Acts as the liaison for the District’s Commonwealth of Pennsylvania, Department of Auditor General state audit; coordinates, prepares, and compiles numerous audit related documents.
• Preparation and distribution of the District’s School Board of Directors monthly Treasurer’s Report.
• Preparation and filing of the annual Security Exchange Commission filing for debt disclosures.
• Preparation and filing of the annual Commonwealth of Pennsylvania, Department of Community and Economic Development Local Tax Register.
• Preparation and filing of the annual Commonwealth of Pennsylvania, Sterling Tax Credit Act filing.
• Preparation and filing of the Commonwealth of Pennsylvania Preliminary and Final General Fund Budget Report, PDE-2028.
• Preparation and filing of the Commonwealth of Pennsylvania, Annual Financial Report (AFR), PDE-2057.
• Serves as alternate delegate to the Dauphin County Tax Collection Committee (TCC).
• Perform all duties with an awareness of school board policies and federal, state, and local laws and regulations.
• Prepares account review and analysis and provides financial information when requested.
• Performs other job duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS

Knowledge and Skills: Expertise in accounting procedures; knowledge of purchasing, payroll, and budgeting procedures. Must possess and utilize excellent team-building skills. Must accept delegated responsibility willingly.

Abilities: Ability to develop and utilize spreadsheets for budgeting and other financial duties. Must have the ability to communicate orally in an excellent manner and the ability to write in an excellent manner. Must be able to work effectively under pressure and meet deadlines.

Education and Experience: A Master’s degree in Business Administration or Bachelor’s degree in education, business management or accounting plus CPA certificate. A minimum of four years of experience in one of the above fields, including at least one year of experience in a supervisory capacity.