Clerical, School

Position:

Clerical- School Office Assistant/ Receptionist

Supervisor:

Principal

Work Site:

Assigned School

Essential Duties and Responsibilities:

• Perform the usual office routine tasks associated with a school setting.
• Greet visitors courteously, determine their needs, and assist them appropriately.
• Answer telephone and assist the public.
• Sort all incoming mail.
• Oversee copy machines and assist with copying.
• Write admit and tardy slips for student absences.
• Check out students.
• Assist parents and/or students who have questions, or refer them to the Principal/Vice-Principal.
• Orient, train, and monitor attendance for student office aides.
• Maintain filing systems for hard copies of staff attendance.
• Schedule substitutes for certified teachers and maintain records for payroll.
• Schedule substitutes for Special Education Multi-Disciplinary Task meetings.
• Maintain inventory filing system and track inventory in the building.
• Comply with all Board of Education policies, administrative regulations, Public Education Department guidelines and local, state and federal laws.
• Accept other responsibilities and duties assigned by supervisor
• Support district and school efforts to keep CCSD safe and secure
• Complete and comply with all required trainings annually
• Adhere to NM Code of Ethical Responsibility of the Education Profession (NMAC 6.60.9.8)
• Other duties as assigned, reasonably related to the scope of the position

Minimum Qualifications:

• High School Diploma or GED

Knowledge, Skills and Abilities:

• Knowledge of Dine language, culture, and history preferred
• Good communication skills and customer service skills
• Basic computer knowledge for data and word processing and records management

Physical/Job Requirements:

Standing, sitting, walking, lifting, carrying up to 50 pounds, climbing, bending, reaching, kneeling, driving a vehicle, traveling long distances, writing, typing, word processing, reading, researching information, and effective communication skills.

Safety and Health:

• Knowledge of universal hygiene precautions
• Completed and cleared background check
• Pass drug test if required for position
• Knowledge and compliance with district and school Safety Plans

Equipment/Material Handled:

• Multimedia equipment, including current technology
• Equipment/materials relevant to the job responsibilities
• Valid driver license and insurable by district if necessary

Work Environment:

• • Must be able to work within various degrees of noise, temperature and air quality
  • Work interruptions
  • Flexibility
  • Must be self-motivated and able to complete job assignment without direct supervision
  • Must complete applications and assignments within the timeframes allowed
  • Extended work hours, on occasion

Term of Employment:

• Non- Exempt