Program Coordinator

program satisfactionSUMMARY: Under the direction of the Executive Director, the Program Coordinator provides direct leadership to the programs in the areas of YMCA Youth and Family Development, Camp and Afterschool programs. The Program Coordinator will manage the accomplishment of goals and objectives for Administration, Human Resources Management, Fiscal Management and Program Development. All functions are performed in accordance with Central Coast YMCA policies and bylaws.

ESSENTIAL DUTIES and RESPONSIBILITIES

I. ADMINISTRATION

· Works within the plan set by the Executive Director to plan, implement, supervise, lead, facilitate and/or participate with enthusiasm in youth activities which result in personal growth for program participants.

· Provides direct leadership to assigned programs, working to provide a safe, caring, stimulating environment for participants and YMCA staff.

· Produces monthly written curriculum, snack menu and staff schedule, including adjustments for teacher workdays, early dismissal, staff meetings and training.

· Sets appropriate physical and behavioral limits on the behavior of staff and participants. Effectively deals with negative participant behavior without physical or abusive verbal punishment. If such behavior continues, monitors and records such behavior. Immediately report any consistent or extreme behavior problems to the Executive Director.

II. HUMAN RESOURCES

· Manages the Human Resources Cycle (Selection, Recruitment, Orientation, Training, Supervision and Recognition) for all program staff under their supervision.

· Works with the Executive Director on staff performance reviews, setting and monitoring accomplishments of staff performance standards and conducting 1-to-1 supervisory meetings.

· Conducts branch related training for all YMCA Camp and Afterschool program staff designed to increase awareness of and compliance to established national YMCA Program Standards.

· Works with the Executive Director and the Central Coast YMCA Program Task Forces to develop and implement a standardized orientation process for all staff in departments under their supervision.

· Ensures accurate completion and submission of records for staff under their supervision.

III. FISCAL MANAGEMENT

· Keeps monthly and annual budgeted expenses related to staff and supplies within limits.

· Maintains inventory of and orders supplies for YMCA Camp and Afterschool programs.

· Help collect payments from families, following procedures provided by the Executive Director.

IV. PROGRAM DEVELOPMENT

· Manages the development, distribution, collection and analysis of participant evaluations to measure program satisfaction. Uses information from program evaluations to improve program effectiveness, involving staff, parents and participants.

· Works with the Executive Director to develop new programs for youth.

· Communicates with participants and parents of participants over behavioral and logistical issues.

· Assesses needs and ensures that program objectives are met.

· Maintains current and accurate records on enrollment, attendance, behavioral concerns, payment contracts and emergency forms for each participant prior to and throughout participation.

V. GENERAL

· Arrives on time for scheduled work shifts and performs work duties the entire shift.

· Substitutes for program staff when needed.

· Works with the Executive Director to develop and follow a plan for professional development.

· Aids membership retention by providing friendly, caring service to members, participants, volunteers and other staff members.

· Refers anything that appears out of the ordinary to the Executive Director.

· Reports on all accidents to the Executive Director, without exception.

· Follows all Central Coast YMCA and branch policies and procedures.

· Acts in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities. Ensure coworkers and participants do the same.

· Conducts self in a manner that reflects credit to the Central Coast YMCA and encourages others to do the same.

· Help to set up and clean-up projects, activities, meals and any other housekeeping duties as assigned.

· Serves as a positive role model and provides, by example and leadership, motivation and direction to all Central Coast YMCA participants.

· Embraces the asset-building approach to healthy youth development and incorporates asset development into all aspects of their work.

· Develop positive relationships with families of participants through consistent, professional communication.

· Attends, participates and promotes site staff participation in branch and association-wide staff training events.

· Performs other duties as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

· An associate’s degree, 48 college units, or an Instructional Aid Certificate; plus, two years of relevant experience and/or training in recreation, leisure services, or a related field with a focus on youth programs. A combination of education and experience that provides the necessary knowledge, skills, and abilities may also be considered.

· Demonstrated ability to lead, facilitate and participate in engaging activities.

Language Skills: Must have:

· Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.

· Ability to write reports, business correspondence and procedure manuals using commonly accepted business writing techniques and appropriate grammar.

· An ability to effectively present information and respond to questions from supervisors, coworkers, volunteers, members, donors and the public.

Mathematical Skills:

· Ability to apply basic mathematical concepts.

Reasoning Ability:

· Ability to define problems, collect data, establish facts and draw valid conclusions.

· Must possess the ability to make sound independent decisions when circumstances warrant.

Other Skills, Requirements, Abilities and Personal Characteristics:

must have or be:

· At least 21 years of age is recommended.

· Ability and willingness to work as a team member.

· Well organized and possess excellent telephone communication skills.

· Working knowledge of efficient filing systems, office machines and equipment.

· Extensive experience of advanced features of computer applications, including word-processing, relational databases, spreadsheets, graphics and extensive knowledge of the Internet. Experience in the following computer programs: Word, WordPerfect, Excel, Q&A, PowerPoint, Page Maker, Publisher, Outlook and Access.

· Able to set and meet deadlines.

· Enthusiastic, dependable and have a sense of humor.

· I am willing to follow directions and take initiative.

· Understanding of the YMCA missionand a willingness to demonstrate the core values of caring, honesty, respect and responsibility in interactions with youth, staff and parents.

· Even-tempered and able to adjust tasks in accordance with changing priorities.

· Interest in and ability to interact with youth and have a positive impact upon them.

· Possess current CPR and First Aid Certification.

· Live Scan Clearance.

· Completed pre-employment health screening and TB test.

· College transcripts with applicable ECE units if applicable.

· Must complete Child Abuse Prevention Training annually and sign acknowledgement of having read and understood the Child Abuse Prevention Handbook.

· Must possess a valid driver’s license and receive clearance from the YMCA’s insurance carrier before driving on business-related tasks.

· A neat, clean appearance. Other than the conservative use of earrings, visible body piercings are unacceptable. Visible pierced tongues are not allowed.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Salinas, CA 93901 (Required)

Work Location: In person

Salary : $18 - $20