School Secretary

Job Overview

We are seeking a dynamic and highly organized School Secretary to join our educational team. In this vital role, you will serve as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations of the school office. Your energetic approach and exceptional organizational skills will help foster a welcoming environment while managing administrative tasks efficiently. This paid position offers an exciting opportunity to contribute to a vibrant school community and support its educational mission.

Duties

• Greet visitors, students, staff, and parents with professionalism and warmth at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries promptly and courteously
• Handle data entry tasks accurately using Google and JCampus
• Maintain organized filing systems for student records, attendance logs, and confidential information
• Coordinate calendar management for school events, meetings, and appointments with precision
• Assist with bookkeeping duties using QuickBooks or similar accounting tools to track expenses and supplies
• Support office management by ordering supplies, managing inventories, and ensuring the office runs smoothly
• Provide exceptional customer service by addressing inquiries via phone or in person with patience and clarity
• Proofread documents for accuracy and professionalism before distribution or submission
• Handle clerical duties such as photocopying, scanning, mailing, and preparing reports

Experience

• Previous office experience in an educational or administrative setting is preferred
• Strong computer literacy with proficiency in Google and JCampus.
• Experience with data entry, filing systems, and handling confidential information securely
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Demonstrated customer service skills with professional phone etiquette and communication abilities
• Proven ability to manage time efficiently while prioritizing tasks to meet deadlines
• Clerical or administrative experience combined with personal assistant skills is a plus

Join us in creating a positive impact on students’ educational experiences by providing outstanding administrative support. We value energetic professionals who thrive in collaborative environments and are committed to excellence!

Work Location: In person