What are the responsibilities and job description for the Coordinator Records (Centra Foundation, Part Time) position at Centra Medical Group?
The primary responsibility of this position is to support the fundraising activities of the Centra Foundation by providing database management and ensuring database integrity. This position will implement best practices in the areas of gift entry, gift processing, data entry and reporting, and donor relations.
Required Qualifications
- Associate’s degree.
- At least three years of database experience.
Ability to work innovatively, independently, and prioritize responsibilities.
Strong organizational skills with the ability to pay attention to a great number of details and diligently follow up.
Proficient in Microsoft Office products.
High level of personal and professional integrity in dealing with colleagues, donors and confidential information.
Ability to work some evening and weekend hours.
Preferred Qualifications
- Bachelor’s degree.
- Raiser’s Edge experience.
- Experience in a fundraising environment.
Essential Duties
Oversees data integrity and continuous management of the Raiser’s Edge donor database and other programs for the Centra Foundation.
Controls access rights, sets up new users, and consults with end users regarding problems in accessing electronic content.
Enters gifts and processes batches in Raiser’s Edge donor database, prepares bank deposits and creates personalized acknowledgement letters and emails.
Communicates payroll deduction and PTO gift requests to Payroll department. Reconciles payroll deductions and PTO gifts.
Collaborates with Centra departments and other stakeholders to ensure timely recording of gifts and pledges and accuracy of reports.
- Builds and runs queries and exports to ensure data integrity, identify gaps or opportunities, and takes necessary actions to improve data accuracy.
- Creates donor lists and mailing lists from Raiser’s Edge donor database.
- Assists the Centra Foundation with gift campaigns and solicitations through database support, entry and maintenance of accurate donor records. Performs database cleanup functions.
Monitors regulatory activity to maintain compliance with records and document management laws.
- Assists with creation and distribution of mass and targeted mailings for solicitations, newsletters and other publications for the Centra Foundation.
Maintains confidentiality of all donors, assures the database security, and ensures the security of the Centra Foundation’s credit card portal.
Other duties as assigned.