Payroll Specialist

The Specialist Payroll is responsible for the accurate preparation, processing, and maintenance of payroll records. This role ensures that employee time data is accurately reported, transmitted, and processed in compliance with internal policies, company procedures, and applicable regulatory requirements. The Payroll Specialist plays a key role in ensuring timely and accurate payroll delivery, while maintaining confidentiality and adhering to both internal and external compliance standards.

• Accurately and efficiently process bi-weekly and off-cycle payrolls, ensuring timely and correct compensation for all employees.
• Assist in the preparation and generation of special payroll reports as requested by management or other departments.
• Respond to payroll-related inquiries from employees in a professional, timely manner, providing clear and accurate information.
• Accurately prepare and enter payroll data into relevant systems, ensuring data integrity and compliance with internal and external regulations.
• Monitor and ensure compliance with direct deposit setup and processing requirements.
• Research and resolve issues identified in the CARs daily to maintain payroll direct deposit accuracy.
• Process and monitor garnishments, bankruptcies, levies, and child support orders, ensuring accurate deductions in compliance with applicable laws.
• Generate and review bi-weekly, monthly, and off-cycle deduction reports, submitting check requests to Accounts Payable after each payroll run.
• Investigate and resolve payroll discrepancies, working proactively to address issues before they impact payroll processing.
• Provide requested payroll reporting for IRS, legal, and compliance audits, ensuring full compliance with regulations.
• Upload tax notices into the ADP system, reviewing and resolving discrepancies as needed to ensure accurate reporting.
• Set up and maintain accounts for state and local tax agencies within the ADP system, ensuring accurate tax filing and reporting.
• Maintain the integrity of payroll systems data, ensuring accuracy and confidentiality in all payroll-related transactions.
• Perform additional duties as assigned, with the understanding that job responsibilities may be modified or updated to meet organizational needs.

Supervisory Responsibilities:

None

Required Qualifications:

• High school graduate or schooling.
• At least six months of payroll or timekeeping experience

Preferred Qualifications:

• Accounting technical training or schooling

Travel Required

None

Work Environment:

The noise level in the work environment is usually [moderate].

The setting for this role will include [office and healthcare settings. Exposure to controlled temperature environments, both hot and cold, is to be expected.]

Workplace Exposure:

The normal work routine involves no exposure to blood, body fluids or tissues. Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

Physical Demands:

While performing the duties of this job, the employee is regularly required to communicate with others. The employee is frequently required to stand, walk, sit, demonstrate hand and finger dexterity in the course of their work, handle or feel, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

The expected physical workload is expected to be:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

This role is expected to use the following machines, tools, and equipment:

• Computer
• Phone
• Printer
• Scanner
• Postage Meter