Project and Planning Manager

Application Deadline: November 7, 2025

SUMMARY:

The Project and Planning Manager coordinates park improvement projects with engineers, contractors and local government entities. This individual will establish project tracking tools and schedules to ensure timelines and expectations are met. They will continually find ways to reduce costs, value engineer projects and re-work/coordinate plans for better end results and will be a leader in process improvements for construction processes, documentation and administration of the Centerville-Washington Park District capital projects. 

GOALS & OBJECTIVES: 

• Ensure fiscal responsibility by optimizing available funding for Capital Improvement Projects (CIP) 

• Maintain a 5-year CIP project budget 

• Ensure successful communication for project review amongst stakeholders and staff 

• Lead and maintain the Park District Master Plan in alignment with mission and goals 

• Deliver high-quality park facilities through strategic capital projects 

SPECIFIC DUTIES & EXPECTATIONS: 

• Provide technical services to include development and review of construction plans, bid packets and landscaping plans, and coordination of easements, general contract and construction management 

• Prepare Capital Improvement Program reports, budgets and project summaries 

• Manage public contacts and contractors to ensure safe and timely project completion 

• Work with engineers and architects in plan design and review 

• Maintain current knowledge of construction law and operations  

• Acquire proper permitting and agreements for construction projects  

• Establish project budgets, work through project designs and prepare grant applications with the goal of fiscal responsibility for the community 

• Work with the goal of encouraging a cooperative and collaborative workplace 

• Build and continuously improve systems and processes 

• Apply asset management principles and contribute to forecasting efforts 

• Attend monthly Board Meetings prepared to provide project updates as requested 

• Accurately track project cost expectations and audit/approve related invoices 

• Maintain working relationships with surrounding public entities 

• Set challenging performance expectations for the department, staff and self 

• Anticipate and resolve obstacles to ensure effective, high-quality and solution-oriented outcomes 

REQUIRED SKILLS, ABILITIES, AND QUALIFICATIONS: 

• Civil Engineering Construction Management or related degree preferred 

• At least five years of experience with Construction/Project Management 

• Demonstrated knowledge of the public bid process 

• Experience with state and local grant funding 

• Aptitude for adapting and evolving strategies to achieve optimal service outcomes 

• Coach and challenge staff to meet performance goals 

• Ability to manage multiple projects 

• Stay abreast of park trends and opportunities 

• Monitor changes and recommend best practices in procedures and laws pertaining to government construction projects 

• Ability to read and interpret Engineering and Architectural plans, drawings, estimates, and specifications. 

• Experience with ESRI ARC GIS desired 

• Embrace and actively promote an inclusive and equitable work environment 

• Proficient in Windows-based computer systems 

• Be able to lift objects up to 50 lbs. 

• Ability to work well with others and as part of a team 

• Be able to read, write, and follow oral and written instructions 

• Pass a pre-employment drug test, physical examination and background check 

• Be insurable by Park District to operate vehicles  

JOB FIT:

• Projects will require constant communication with engineers and contractors 

• Must be organized and have vision/understanding of construction projects 

• Understand construction scheduling, timelines and plans 

• Sporadic evening and weekend work, supervision, project visits, etc. 

• Ability to learn, grow, and adapt whenever necessary 

• Familiar with safety requirements and working around heavy equipment 

• Able to work in any weather or on any surface   

IDEAL CHARACTERISTICS:

• Ability to plan for continuous park improvements 

• Proactively seek out alternate funding opportunities  

• Be an active participant in general CWPD challenges and provide professional perspectives 

• Continuously pursue and consume opportunities for professional development, education, and expand competency  

• Actively engage various members of the community, both official and informal, in pursuit of partnerships, joint ventures and trustworthy input 
• Be a self-starter, one who needs little direction or encouragement, but rather one who understands the Mission and Goals of CWPD and initiates action toward their accomplishment 

Salary : $80,000 - $115,000