Operations Administrative Assistant

Job Title: Operations Administrative Assistant
Department: Operations
Reports To: Operations Support Manager
FLSA Status: Non-Exempt
Location: Waupaca, WI

Who is Centerline Machine?
Centerline Machine is a metals contract manufacturer specializing in a variety of metals including exotic alloys, as well as plastics. We deliver world class service using our family values. Our company values guide all that we do…
Open to Change | Passion | Get ‘r Done| Respect | Responsible & Accountable | Accept the Challenge

Job Summary:
The Operations Administrative Assistant provides clerical, administrative, and operational support to management to ensure efficient day-to-day operations. This role assists with coordinating tasks, maintaining records, and supporting internal processes across the organization. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. This opportunity is available on either a full-time or part-time basis, depending on business needs and candidate availability.
 

Essential Functions:
• Assists management and support staff with assigned duties.
• Greets visitors and maintains the front desk/entry area, including monitoring and restocking front desk supplies.
• Answers and directs incoming calls.
• Reviews customer portals and imports demand forecasts into the ERP system; maintains forecast accuracy.
• Processes and enters customer sales orders into the ERP/MRP system and confirms accurate delivery information with customers.
• Enters new parts into the ERP/MRP system as required.
• Maintains breakroom and office supplies; submits purchase requisitions as needed.
• Reviews and files documents from Customer Service, Maintenance, and Operations; uploads and maintains records within document storage software.
• Assists with company events, luncheons, and customer/vendor on-site visits.
• Performs other related duties as assigned.
 

Qualifications:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks with excellent time management skills.
• Ability to function well in a high-paced environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office or related software
• Experience with Epicor; and/or other ERP Software systems.
• High School Diploma required.

• Certificate or Associate’s Degree in Administrative Support preferred.
• 2 years’ experience in an administrative setting. 
• Experience in manufacturing or machine shop environment a plus.

Work Environment:

• Primarily office-based, temperature-controlled environment.
• Personal protective equipment (PPE) required when on manufacturing floor.
• Ability to lift up to 40 lbs as needed.

Compensation and Benefits:

• Competitive hourly wage/salary based on experience.
• We offer comprehensive benefits including: Medical, Dental, Vision, Life Insurance, Disability Insurance, Paid Holidays, Vacation, and 401(k) with Employer match up to 4%.

EEO Statement:
Centerline Machine provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws