Design Coordinator

At CenterCal Properties, our mission is to create world class retail and mixed-use environments that uplift communities. We stand as a beacon of innovation, quality, and inclusivity. Exciting opportunity to work in Farmington, UT!

In addition to a competitive compensation package, CenterCal offers a comprehensive benefits package and company culture that offers flexibility, is collaborative, family-oriented and focused on the health and well-being of its strongest asset – all employees!

• Medical, dental, vision, short-term disability, long-term disability and a group term life benefit.
• 401k plan - Under the Company’s current benefits package, eligible employees can begin participating after 90 days of employment.
• Financial advisement services through the company’s 401k advisor.
• Unlimited PTO Plan
• Company paid holidays – all Federal holidays plus Juneteenth and the day after Thanksgiving and Christmas Eve.
• Two paid community service days – one individual volunteer day and one company-sponsored.
• Flexible spending accounts and more!

GENERAL PURPOSE: We are seeking a highly organized and detail-oriented Design Coordinator to support and oversee design team processes. This role is critical in ensuring smooth coordination across projects, maintaining operational efficiency, and facilitating collaboration between internal teams and external consultants. This position will provide support to the Vice President, Design and Design Studio team, while interfacing with other team members of Development & Acquisitions, Legal, Finance and Accounting.

KEY RESPONSIBILITIES/DUTIES: Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job. Responsibilities include but are not limited to:

Design Team Coordination

• Maintain and manage the pipeline of design team coordination items.
• Oversee design team processes to ensure alignment with project goals, including, but not limited to:
• Implementing and documenting new processes,
• Evaluating current processes for efficiency,
• Maintaining processes.

Project Management Support

• Coordinate project kick-offs, meetings, and design charrettes.
• Have a high-level understanding of the projects and their status to track and manage Studio priorities.
• Lead and manage the entire lifecycle of request for proposals (RFPs), from scope definition to completion.
• Communicate with project consultants on RFPs, contracting, invoices, and other project related work.
• Track potential consultants, coordinate interviews, and manage related documentation.
• Catalog and maintain Studio documentation for post-mortem project evaluation, project comparisons, and lessons learned for future projects.
• Set-up and maintain project files and drawings.

Contract & Financial Administration

• Oversee contracting process and amendments and ensure compliance with project requirements.
• Review invoices for accuracy and alignment with contracts.
• Demonstrate understanding of accounting principles related to project budgets and expenses.
• Assist with Studio accounting coordination on project funding requests and allocation of resources.
• Interdepartmental coordination to ensure the Studio is using the most up-to-date information.
• Use in-house accounting system to pull project reports.

Miscellaneous

• Provide support to the VP of Design and other Design Studio team members.
• Prepare and format various correspondence, memos, and presentations.
• Capture, summarize, and distribute meeting minutes.

MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

Knowledge/Skills/Abilities:

• Bachelor’s degree in Design, Architecture, Engineering, Project Management, or related field (preferred).
• 5 years’ proven experience in design coordination or project management within a design-focused environment.
• Must be resourceful and have ability to work independently.
• Must possess the ability to read and understand contract language, scope of work and insurance requirements.
• Familiarity with RFP processes, contract management, and basic accounting principles.
• Critical thinker with exceptional organizational, analytical, and interpersonal skills.
• Attention to detail.
• Strong written and verbal communication skills.
• Ability to perform in a fast-paced environment with excellent time management skills.
• Accounting experience.
• Proficiency in project management tools and Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint), plus SharePoint and Teams.
• Ability to learn new software such as SmartSheet, BlueBeam, and Timberline to be proficient at job duties.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Nature of work requires an ability to effectively communicate and exchange information, collect, compile and prepare work documents, and operate standard business office equipment.

Travels as required to meet accountabilities.

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.

Work performed in a general office environment.