SY25-26 Administrative Assistant

Employment Status: Full-Time

FLSA Status: Non-Exempt

Calendar: 240 Days 

Experience Required: Three (3)years Requirements: High School diploma or G.E.D.

Department: Support Staff.

Direct Supervisor: Director of Operations

Primary Work Location: Office setting.

Certification: None.

Job Summary: Perform a wide variety of clerical and secretarial duties and maintain good public relations with students, parents, staff, and the general public. Job responsibilities also include helping to oversee the management of the maintenance warehouse with shipping and inventory needs.

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Oversee the warehouse/office ensuring the needs maintenance and custodial workers are being meet.
• Help to ensure needs at the building level are being met to support all parents, teachers, students, and administrators.
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Keep up inventory of the warehouse with districtwide materials that need to be dispersed to buildings.
• Some loading and unloading of delivery trucks on a once per week basis.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Attend meetings as required.
• Work overtime as directed.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSA’s) for Position

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

• Administrative and clerical procedures and systems.
• Principles and processes for providing customer and personal services.
• District’s functions and its relationships with local government and the community.

Skills

• Strong computer skills with proficiency in Microsoft Office.
• Strong written and oral communications and relational skills.
• Operate a variety of office equipment, including computer, printer, calculator, and copier.

Abilities

• Maintain confidentiality.
• Highly motivated with ability to multi task.
• Communicate in a professional and polite manner.
• Establish and maintain effective working relationships with associates, teachers, parents, and the public.
• Effectively welcome and embrace differences among employees and citizens.
• Lift up to 25 pounds.
• Must be able to successfully complete a background investigation.
• Must be able to work a flexible schedule as needed.

**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties.  Therefore, it is also not, nor can it be implied to be, a contract of employment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Must be able to successfully complete an intense background investigation.