Administrative Coordinator

Do you enjoy making an impact and helping others? Do you have amazing interpersonal communication skills and enjoy interacting with others? Do you have experience in a medical and/or educational setting experience? How about a desire to work on a team in a fun, collaborative, and innovative environment?

CENTER Psychology & Consulting is seeking an Administrative Coordinator. This role calls upon interpersonal, technical and administrative expertise. To be successful in this role, one must fit the culture by being dynamic, motivated, kind, positive, responsive, resourceful, independently driven and enjoy interacting with people of all ages.

Reporting Relationship: Founder/Owner & Psychologists/Trainees

Summary of Responsibilities:

·      Provide professional and gracious first point of contact with regards to general reception, inquiries, setting appointments, and overall client interaction

·      Update and maintain HIPAA compliant records

·      Support the development of client documents including tracking all correspondence

·      Management of medical professionals’ complex calendars

·      Manage incoming correspondence and prioritize competing requests

·      Manage meeting/event coordination and preparation

·      Coordinate scheduling related to travel or conference arrangements if needed

·      Build strong relationships with clients and serve internal and external clients/customers in a professional and collaborative manner

·      Administrative tasks to include, but are not limited to: calendar & database management, responding to inquiries, taking payments from clients, providing documentation, filing, scanning, copying, etc.

·      Stock storeroom, order supplies, manage protocols

·      Be responsible for the opening of the office and all related (messages, coffee) duties daily

Qualifications Desired:

·      Experience in a medical and/or educational setting preferred

·      Demonstrated organizational skills and work habits, ability to multi-task and display effective time management skills with ability to set priorities and meet deadlines

·      A strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work

·      Demonstrated ability to maintain effective working relationships with clients

·      Ability to maintain confidentiality

·      Ability to maintain a professional demeanor

·      An innate desire to produce high-quality work and earn respect

·      Exceptional problem solving, critical thinking and customer service skills

·      Flexibility: able to adapt to different people, work assignments and workload

·      Advanced interpersonal skills

·      Ability to communicate openly, effectively and accurately both verbally and in writing

·      Strong working knowledge of Outlook, MS Word; basic Excel

·      Must have a positive attitude and willingness to be a team player

·      Creative and resourceful problem-solving skills

·      Ability to work independently with minimal supervision

·      “Roll up the sleeves” attitude with ability to smile and have fun doing it

·      Must possess high ethical standards

Job Type: Part-time; 8:30-12:30 M-F

Salary: Hourly, based on experience

Education:

·      Undergraduate degree preferred

Benefits offered:

·      Flexibility to work from home on occasion, flexibility in scheduling for travel/vacation

·      Growth Opportunities