What are the responsibilities and job description for the Executive Assistant position at Center Point Church?
POSITION SUMMARY: Execute high-level administrative support for the Lead and Executive Pastors to ensure they can efficiently deliver spiritual leadership, community engagement, and define the strategy for all church initiatives. This role requires the ability to switch seamlessly between strategic and operational thinking while maintaining absolute confidentiality and discretion. The individual occupying this role is expected to uphold the representation and perception of the Lead and Executive Pastor’s office at all times.
CORE RESPONSIBILITIES (with % emphasis for each):
- Administrative Functions – 30%
Receives, reviews, and files minutes of key committees and ministry teams, identifying and flagging any need for Lead Pastor follow-up or engagement. Manages the Pastors’ credit card(s) and acts to secure reimbursements as appropriate. Catalogs the Lead Pastor’s sermons and other writings and maintains the master file of such documents.
- Staff Meetings and Worship Services – 20%
Takes minutes at staff meetings, highlights action items, and distributes to staff members for information and follow-up. Attends worship services
- Hospitality – 20%
Answers and screens telephone calls, takes appropriate action, and redirects calls as appropriate, always with an attitude of warmth, courtesy, and helpfulness. Welcomes guests and provides a hospitable environment.
- Scheduling – 20%
As requested, maintains the Lead Pastor’s appointment calendar; coordinates with the Executive Pastor for his. Provides management board Retreats and Staff Planning Retreats. Manages logistics for such events, as directed, including preparation and distribution of appropriate printed materials.
- Correspondence – 5%
Manages the Lead Pastor’s incoming correspondence, maintaining a log of correspondence received and due dates for response. Drafts outgoing correspondence as directed by the Lead Pastor.
- Calendaring and Tracking – 5%
Maintains a master calendar for the Office, including scheduled activities and events.
Maintains a tracking system for writing and task due dates. Prompts as due dates approach.