What are the responsibilities and job description for the Office Staff position at Center Line Heating & Cooling?
Overview
We are seeking a dynamic and organized Office Staff member to join our team and ensure the smooth operation of daily office activities. This role is vital in maintaining an efficient, welcoming, and professional environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude to support various office functions. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team.
Duties
- Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls, direct inquiries, and provide exceptional customer service
- Maintain organized filing systems, manage data entry tasks, and ensure accurate record-keeping
- Utilize Microsoft Office Suite tools for document creation, editing, and communication
- Perform bookkeeping tasks using QuickBooks or similar accounting software to support financial record accuracy
- Assist with calendar management and scheduling appointments or meetings for staff and clients
- Handle confidential information with discretion while supporting office management activities
- Support clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies
- And additional duties as assigned
Qualifications
- Proven experience in an office environment with strong organizational skills and attention to detail
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent phone etiquette and communication skills, including bilingual abilities preferred but not required
- Strong computer literacy with the ability to perform data entry accurately and efficiently
- Prior experience in customer service or administrative support roles is advantageous
- Ability to handle confidential information responsibly while managing multiple tasks effectively
- Demonstrated time management skills with the capacity to prioritize workload in a fast-paced setting
Join us as an Office Staff member to be a key part of a dedicated team that values professionalism, efficiency, and positive client interactions. This role offers the chance to grow your administrative expertise while supporting the vital functions that keep our office running smoothly.
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Salary : $16 - $18