Grants Finance Manager

OVERVIEW:

This is a full-time position, 35 hours per week

The Grants Finance Manager plays a critical role in the financial stewardship of The Center's
grant-funded programs. This position is responsible for ensuring the accurate financial tracking,
reporting, and compliance of government and private grants. The ideal candidate will have
strong knowledge of grant budgeting, reporting requirements, fund accounting, and nonprofit
finance regulations. This role works closely with program managers, development staff, and
external funders to ensure fiscal accountability and transparency across all grant-funded
activities.

Key Responsibilities:
Grants ManagementCompliance

Develop, monitor, and manage grant budgets in coordination with program and
development staff.
Track grant expenditures to ensure alignment with approved budgets and funding
restrictions.
Maintain detailed grant files and documentation to ensure audit readiness and
compliance.
Coordinate with program staff to ensure appropriate use of funds and timely project
spending.
Review grant agreements to extract and implement financial and compliance
requirements.

Financial Reporting

Prepare and submit timely and accurate financial reports to funders (monthly, quarterly,
annually, or as required). (OASAS CBR/CFR, HHS, HUD)
Support monthly close process to ensure proper coding and allocation of grant-related
revenues and expenses by overseeing, tracking, and analyzing day-to-day accounting
operations.
Oversee, track and analyze the Agency's Administration Costs monthly. Prepare and
submit the Annual Indirect Cost Rate Proposal.
Oversee and track Fixed Assets and Depreciation Schedules.
Review grant accounts and deferred revenue balances regularly.
Review/Approve purchasing requests, check request and invoices to ensure spending
aligns with the budgets and funding before submission to Director Finance.
Assist with the preparation of the annual audit and serve as a point of contact for grant related audit requests.

BudgetingForecasting
Participate in the annual organizational budgeting process, with a focus on grant-funded
activities.
Assist in the development of proposal budgets for new grant applications.
Provide forecasts and variance analysis for grant-funded projects.

Internal ControlsSystems
Ensure adherence to GAAP, federal and state regulations (e.g., Uniform Guidance), and
organizational policies.
Recommend and implement improvements to grant-related financial systems,
procedures, and controls.
Maintain up-to-date knowledge of financial regulations and best practices in nonprofit
grants management.

Qualifications:
Bachelor's degree in Accounting, Finance, or related field.
4 years of experience in nonprofit accounting, with a strong focus on grants
management.
Solid understanding of fund accounting and grant compliance (e.g., federal OMB
Uniform Guidance).
Proficient in accounting software -Quickbooks and Excel.
Strong analytical, organizational, and problem-solving skills.
Excellent communication and interpersonal skills, with the ability to work cross-functionally.
Attention to detail and commitment to data integrity.
Must have access to a vehicle and possess a valid Driver's license with a driving record
acceptable to our insurance carrier. In addition, must have the following automobile
insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000
Property Damage.

Preferred Qualifications:

Experience with federally funded grants (e.g., HUD, DOE, HHS).
Experience supporting program staff in budget management and compliance.

CULTURAL COMPETENCY:

The Center delivers programs and services to youth and families across Monroe County who
represent many racial, cultural and geographic groups. The Center ensures understanding and
values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and
beliefs. All staff are required to attend cultural competency workshops and trainings and to
continually enhance their own understanding of cultural diversity. The Center Performance
Appraisal, administered annually, provides an opportunity for staff to evaluate how they are
integrating culturally competent practices into everyday work.

PHYSICAL REQUIREMENTS:Candidates must be able to operate micro-computer and peripherals several hours per day.

The Center for Youth provides equal opportunities for employment.