Association Management & Accounting Assistant

Organization: The Center for Regional Economic Competitiveness (CREC) 

Location: Arlington, VA (Hybrid — 4 days in office) 

Schedule: 40 hours/week 

Reports to: CFO/COO  

About CREC 

The Center for Regional Economic Competitiveness (CREC) is a nonprofit that equips community leaders, policymakers, and practitioners with the insight and tools to solve today’s economic challenges. Since 2000, we have helped regions strengthen workforce systems, advance economic development strategies, and shape data-informed public policy.

Position Overview 

CREC is seeking a motivated, detail-oriented Association Management and Accounting Assistant to support the financial operations, membership, subscriber, and programmatic functions across the organization. This full-time paid position is ideal for early career professionals or recent graduates interested in accounting, association management, nonprofit operations, or member focused administrative work.

This role will play a key role in supporting invoicing workflows, and conducting outreach to current, lapsed, and prospective members. This is a hands‑on role with meaningful responsibility and the potential to grow.

Key Responsibilities

Accounting and Bookkeeping

·      Enter and maintain financial transactions in QuickBooks, including deposits, credit card transactions from PayPal activity, and other cash receipts

·      Prepare customer invoices and assist with accounts receivable

·      Perform and assist with monthly reconciliations of bank accounts, PayPal accounts, credit cards, and other financial accounts

·      Process accounts payable and vendor invoices

·      Maintain customer and vendor files, W-9s, and compliance documentation

Membership Support

·      Assist with data entry, record cleanup, and quality control

·      Generate membership lists and reports as needed

·      Maintain and update communication and marketing contact lists across platforms

Invoicing & Administrative Support 

·      Assist with preparing and sending invoices to members and subscribers 

·      Track payments and follow-up on outstanding invoices 

·      Help maintain accurate financial and membership records

Member Outreach & Customer Service 

·      Conduct outreach to existing, past, and potential members via email and phone 

·      Respond to member inquiries with professionalism and clarity 

·      Provide high‑quality customer service and troubleshoot common membership questions 

·      Represent CREC’s values of responsiveness, accuracy, and relationship‑building 

General Support & Collaboration 

·      Assist with special projects related to membership growth and retention 

·      Collaborate with administrative, events, and operations team 

·      Bring initiative, adaptability, and curiosity to improving processes and member experience

·      Perform other duties as assigned 

Qualifications

·      Associate's degree or higher in Accounting, Finance, Business Administration, or related field required

·      1–3 years of experience in lieu of a bachelor’s degree

·      Strong attention to detail and commitment to accuracy 

·      Excellent organizational and time‑management skills 

·      Clear, professional written and verbal communication 

·      Ability to work well under pressure and adapt to shifting priorities 

·      Demonstrated initiative and willingness to learn 

·      Customer‑service mindset with a positive, solutions‑oriented approach 

·      Comfortable with phone and email outreach 

·      Proficiency with Microsoft 365 (Outlook, Excel, Teams, SharePoint) 

·      Experience with QuickBooks or similar accounting software and basic understanding of accounting principles

·      Experience with CRM systems is a plus (training provided) 

What You’ll Gain

·      Hands‑on experience in association operations and membership management 

·      Exposure to CRM systems and real‑world administrative workflows 

·      Professional development through mentorship and cross‑team collaboration 

·      Opportunity for long‑term growth

Compensation & Schedule 

·      Full-time paid (40 hours/week) 

·      $60,000-$65,000

·      Hybrid schedule with **4 days in office**   

How to Apply

·      Email resume and cover letter to Jennifer Gual at jgual@crec.net