Administrative Assistant

Position Title: Administrative Assistant to the Executive Director

Reports To: Executive Director

Employment Type: Full-Time (Non-Exempt)

Expected Start Date: Immediately

About the Center for Fair Housing

The Center for Fair Housing, Inc., based in Mobile, Alabama, is a nonprofit organization dedicated to eliminating housing discrimination, advancing equal access to housing, and fostering inclusive, thriving communities. We provide advocacy, education, and support to ensure that all individuals have the opportunity to live in safe, fair, and affordable housing.

Position Summary

The Administrative Assistant will work pursuant to a 1-year grant (subject to renewal if grant continues after 1 year). The ideal candidate for this role should have superior organizational skills, great leadership qualities, and exceptional budgeting and monitoring skills, have exceptional problem-solving, written and verbal skills, and an upbeat attitude. The Administrative Assistant provides high-level administrative support to the Executive Director (ED) and serves as a key point of contact for internal staff, board members, community partners, and stakeholders. The individual in this role ensures that the Executive Director’s office functions efficiently and that organizational priorities are supported with professionalism, confidentiality, and accuracy.

Key ResponsibilitiesExecutive Support

- Manage and maintain the Executive Director’s calendar, including scheduling meetings, appointments, and travel.
- Prepare agendas, take minutes, and track action items for board and leadership meetings.
- Draft, edit, and proofread correspondence, presentations, and reports on behalf of the ED.
- Assist in preparation and follow-up for board meetings, retreats, and special projects.

-Assist ED with new hires, collect staff timesheets

Administrative Operations

- Manage office tasks, incoming calls, emails, and mail for the Executive Director’s office.
- Maintain organized files, records, and databases (both digital and hard copy).
- Support office functions including conducting research as needed, ordering supplies, coordinating office services, and ensuring smooth day-to-day operations.

- Track deadlines for grant reports, generating reports, compliance requirements, and organizational deliverables.

-Provide general support to other departments as needed and any other duties assigned by the Executive Director.

Board & Community Engagement

- Serve as liaison between the ED, board members, and community partners with professionalism and discretion.
- Assist with logistics for events, workshops, trainings, and community meetings hosted by the Center.
- Support communication and outreach efforts, including maintaining contact lists and distributing updates.

Financial & Compliance Support

- Assist with processing expense reports, invoices, and reimbursements for the office.
- Support record-keeping for grant compliance and organizational audits as directed.

-Prepare and make bank deposits as directed by the ED.

-Prepare requisitions for office expenses for the Bookkeeper

-Develop and maintain a monthly log of expenses.

Qualifications

**Required:**

- Associate’s degree in Business Administration, Nonprofit Management, or related field (Bachelor’s preferred).
- At least 2 years of administrative support experience, preferably in a nonprofit or mission-driven environment.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Constant Contact, Canva, Eventbrite, Doodle, and Zoom.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.

-Ability to interact respectfully with people from diverse cultural, racial, ethnic, and socio-economic backgrounds

**Preferred: **

- Experience supporting an Executive Director, CEO, or senior leadership.
- Familiarity with nonprofit governance, grant reporting, and board relations.
- Knowledge of fair housing issues, civil rights, or community advocacy.

Competencies

- Professionalism & Confidentiality – Demonstrates discretion and integrity in all matters.
- Detail-Oriented – Ensures accuracy in scheduling, documentation, and reporting.
- Problem-Solving – Anticipates needs, identifies solutions, and takes initiative.
- Relationship Building – Works collaboratively with staff, board members, and external partners.
- Adaptability – Thrives in a fast-paced, evolving nonprofit environment.

Compensation & Benefits

- Competitive salary based on experience. ($16.50-$18.18)
- Health, dental, and vision insurance.
- Paid time off, holidays, and professional development opportunities.
- A mission-driven, supportive, and inclusive work environment.

Office hours are weekdays between 8 am and 5 pm. This position will require occasional evening and weekend work. Candidates must have access to automobile transportation and be willing to travel within the CFH eight-county service area for some programming work.

Application Process

Interested applicants should submit a resume and cover letter that provides a brief statement about why you are interested in the position to:

Attn: Executive Director
info@sacfh.org

(No In-person delivery of resume or Phone Calls Please)

Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $16.50 - $18.18 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $17 - $18