What are the responsibilities and job description for the Management Assistant I position at Center for Digital Governmtent?
Position Description
Anne Arundel County Government is currently hiring for a full-time permanent safety-sensitive Management Assistant I position at the Department of Recreation and Parks.
This is professional administrative management work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management.
NATURE AND VARIETY OF WORK
Contacts primarily include managers and employees both within and outside the organization to which an employee is assigned for the purpose of providing information and recommendations, resolving administrative problems, and agreeing on courses of action. Contacts are generally of a cooperative nature and require coordination on the part of the employee to maintain the smooth provision of administrative services.
An employee in this class, working under the general direction of a higher-level supervisor, is responsible for providing professional administrative duties in some combination of the following: record maintenance (e.g., fiscal control, personnel, statistical or case-specific); report preparation (including research and analysis as required); writing policies and procedures; budget preparation; and administration contract monitoring; and liaison to organization employees and other department/agencies concerning a variety of matters specific to the organization.
An employee in this class uses initiative and works independently to ensure the smooth operation of the office, referring problems or unusual situations to the supervisor for resolution. Specific guidelines are available in the form of personnel and/or procurement regulations, administrative procedures, and processes to be followed. The complexity of this class is marked by an employee's knowledge of and ability to apply procedures, analyze a variety of situations, many of a sensitive/confidential nature, and determine appropriate action to be taken or recommend be taken. Depending upon the position's location in the organization's structure, an employee may have supervisory responsibilities. An employee in this class works in an office environment, performing primarily sedentary work which does not involve significant exposure to hazards.
Examples Of Duties And Knowledge, Skills And Abilities
(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential job functions of all positions in the class.)
EDUCATION: Graduation from an accredited four-year college or university with major course work in public or business administration or a related field
EXPERIENCE: One (1) or more years of experience in office management or another specialty area related to the specific position.
Note: Specialty area is defined as experience in park facility management, administration, park maintenance, and related facilities.
NOTE: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing.
NOTE: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.
Supplemental Qualifications
Preference will be given to applicants who possess the following:
The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.
Did a current County employee refer you? If yes, indicate their name, Department, and badge/id number. If you weren't referred by an employee, indicate N/A.
03
Did you graduate from an accredited four-year college or university with major course work in public or business administration or a related field
If you answered yes to the question above, please list your major coursework and degree earned. If you answered "No," please write N/A
05
This position is "Safety Sensitive". This means, employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing. Please check "yes" if you understand this condition of employment.
Do you possess one (1) or more years of experience in office management or another specialty area related to the specific position? Specialty area is defined as experience in park facility management, administration, park maintenance, and related facilities.
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
09
Please indicate below your proficiency in MS Word.
Please indicate below your proficiency in MS Excel.
Please indicate below your proficiency in Google Suite
Do you have three (3) additional years of experience in Park facility management, administration, park maintenance, and related facilities?
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
14
Do you possess experience in scheduling of activities in facilities?
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
16
Do you possess good customer service skills and working with the public?
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
Anne Arundel County Government is currently hiring for a full-time permanent safety-sensitive Management Assistant I position at the Department of Recreation and Parks.
This is professional administrative management work in areas such as budgeting, procurement, personnel, records management, contract administration, office automation, and general office management.
NATURE AND VARIETY OF WORK
Contacts primarily include managers and employees both within and outside the organization to which an employee is assigned for the purpose of providing information and recommendations, resolving administrative problems, and agreeing on courses of action. Contacts are generally of a cooperative nature and require coordination on the part of the employee to maintain the smooth provision of administrative services.
An employee in this class, working under the general direction of a higher-level supervisor, is responsible for providing professional administrative duties in some combination of the following: record maintenance (e.g., fiscal control, personnel, statistical or case-specific); report preparation (including research and analysis as required); writing policies and procedures; budget preparation; and administration contract monitoring; and liaison to organization employees and other department/agencies concerning a variety of matters specific to the organization.
An employee in this class uses initiative and works independently to ensure the smooth operation of the office, referring problems or unusual situations to the supervisor for resolution. Specific guidelines are available in the form of personnel and/or procurement regulations, administrative procedures, and processes to be followed. The complexity of this class is marked by an employee's knowledge of and ability to apply procedures, analyze a variety of situations, many of a sensitive/confidential nature, and determine appropriate action to be taken or recommend be taken. Depending upon the position's location in the organization's structure, an employee may have supervisory responsibilities. An employee in this class works in an office environment, performing primarily sedentary work which does not involve significant exposure to hazards.
Examples Of Duties And Knowledge, Skills And Abilities
(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential job functions of all positions in the class.)
- Prepares special reports, assists management with special projects; conducts surveys, collects information, analyzes findings; prepares and recommends solutions; drafts new or revised administrative policies and procedures; and replies to correspondence on administrative problems.
- Provides fiscal planning and monitoring of proposed budgets; makes budget preparation recommendations after obtaining information from various offices; identifies, corrects, or alerts management to problems or errors; and participates in the presentation and defense of budgets.
- Reviews and drafts replies to correspondence.
- Organizes and maintains personnel, financial, statistical, purchasing, and other agency records.
- Receives, investigates, and, if possible, resolves complaints and inquiries from employees or the general public.
- Establishes work priorities and coordinates work to ensure deadlines are met; ensures an efficient workflow throughout the office.
- Provides new hire orientation, including contractual new hires, and assists new employees by acquainting them with established practices and procedures.
- Prepares and monitors contracts; ensures terms of contracts are met; tracks extensive medical, retiree, or vendor expenses; and authorizes payments.
- Acts as agency liaison with the Office of Personnel to address a variety of personnel issues.
- Performs related duties as required.
- Considerable knowledge of the principles and practices of public administration.
- Considerable knowledge of and ability to apply procedures; analyze a variety of complex situations; and manage information of a sensitive and confidential nature.
- Considerable knowledge of organization and office management.
- Knowledge of the methods and techniques of budget preparation and financial reporting methods for capital project management.
- Knowledge of the department's organization and functions; knowledge of other county offices' functions that impact departmental operations.
- Ability to assume responsibility for special assignments and to perform them in accordance with minimal instructions.
- Ability to develop policies and procedures.
- Ability to evaluate policies and procedures and to recommend improvements.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively, orally and in writing.
EDUCATION: Graduation from an accredited four-year college or university with major course work in public or business administration or a related field
EXPERIENCE: One (1) or more years of experience in office management or another specialty area related to the specific position.
Note: Specialty area is defined as experience in park facility management, administration, park maintenance, and related facilities.
NOTE: This is a Safety Sensitive position and employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing.
NOTE: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.
Supplemental Qualifications
Preference will be given to applicants who possess the following:
- Intermediate level of Microsoft WORD, EXCEL, and Google Suite.
- Three (3) additional years of experience in Park facility management, administration, park maintenance, and related facilities.
- Experience in scheduling activities in facilities.
- Good customer service skills and working with the public.
- Medical/Health Insurance Plans
- Open Access Aetna Select HMO-EPO
- Aetna Open Choice PPO
- Dental Insurance
- CIGNA Dental PPO (Buy-Up)
- CIGNA Dental PPO (CORE)
- CIGNA Dental HMO (DHMO)
- Vision Insurance
- EyeMed
- Employee Life Insurance
- Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
- Ability to purchase Supplemental & Dependent Life Insurance
- Disability Income Insurance
- Pension Plan
- Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
- Deferred Compensation Section 457 Plan
- Direct Deposit
- Credit Union
- Holidays
- Twelve days provided per year, thirteen in general election year
- Annual Leave
- Less than 3 years - 13 days
- 3 to less than 15 years - 20 days
- 15 years or more - 26 days
- Disability Leave
- Accrual at a rate of 15 days a year
- Personal Leave Day, 5 per calendar year
- Leave Sharing
- Employee Assistance Program
- Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
- Flexible Spending Accounts
- Dependent Care Reimbursement
- Health Care Reimbursement
- Voluntary Benefits
- Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
- Universal Life Insurance with Long Term Care Rider
- United Legal Benefits
The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.
- Yes
- No
Did a current County employee refer you? If yes, indicate their name, Department, and badge/id number. If you weren't referred by an employee, indicate N/A.
03
Did you graduate from an accredited four-year college or university with major course work in public or business administration or a related field
- Yes
- No
If you answered yes to the question above, please list your major coursework and degree earned. If you answered "No," please write N/A
05
- Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Have you attached the appropriate documentation to verify your education?
- Yes
- No
- Not Applicable
This position is "Safety Sensitive". This means, employees in this position are subject to Controlled Dangerous Substance (CDS) and Alcohol testing. Please check "yes" if you understand this condition of employment.
- Yes
- No
Do you possess one (1) or more years of experience in office management or another specialty area related to the specific position? Specialty area is defined as experience in park facility management, administration, park maintenance, and related facilities.
- Yes
- No
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
09
Please indicate below your proficiency in MS Word.
- Entry Level
- Intermediate
- Advance
- None of the above - I do not have any experience
Please indicate below your proficiency in MS Excel.
- Entry Level
- Intermediate
- Advance
- None of the above - I don't have any experience
Please indicate below your proficiency in Google Suite
- Entry Level
- Intermediate
- Advance
- None of the above - I don't have any experience
Do you have three (3) additional years of experience in Park facility management, administration, park maintenance, and related facilities?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
14
Do you possess experience in scheduling of activities in facilities?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
16
Do you possess good customer service skills and working with the public?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience, including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No," please write N/A
- Required Question
Salary : $100,000