Part Time Project Operations & Communications Coordinator

Overview

We are seeking a dynamic and detail-oriented Part Time Project Operations & Communications Coordinator to join our team. The Project Operations & Communications Coordinator supports Center Benefits by coordinating the operational, financial, communication, and follow-through needs of special projects, with a primary focus on supporting the Sioux County Ag Expo and other client or internal initiatives. This role helps keep events, facilities, projects, finances, and communications organized and moving forward through strong coordination, accurate recordkeeping, timely follow-up, and clear communication with various organizational stakeholders.

Responsibilities include event and facility coordination, project tracking, bookkeeping and financial support, board and meeting support, stakeholder and community communications, marketing, donor and sponsor coordination, fundraising and grant support, process documentation, and general administrative support.

This person should be highly detailed, organized, proactive, reliable, and comfortable working independently and collaboratively.

1. Event & Project Operations

· Serve as a primary point of contact for facility rentals and events, coordinating details from inquiry through completion.

· Ensure required event, rental, and facility documentation is completed and maintained.

· Coordinate meetings, vendors, contractors, and related event and project logistics.

· Support day-to-day facility needs, including showings, access coordination, supplies, maintenance, and other routine site needs.

· Maintain schedules, project lists, deadlines, decisions, and action items.

· Communicate with board members, vendors, renters, contractors, and community partners to keep projects and events moving forward.

· Identify items needing follow-up, clarification, or leadership decisions.

· Support seasonal activities and increased workloads surrounding events.

2. Administrative & Financial Support

· Maintain accurate bookkeeping and financial records with supporting documentation, including deposits, invoices, bills, payments, the account registers, and bank reconciliations.

· Track project expenses, donations, reimbursements, and available funds.

· Prepare financial updates for leadership and board discussions.

· Support donor receipts, sponsorship payments, and grant-related financial documentation.

· Assist with transitioning financial processes into QuickBooks and ongoing financial recordkeeping.

3. Marketing, Communications & Development

· Develop and coordinate project updates, event information, organizational communications, and other stakeholder messaging.

· Manage website content and coordinate social media, email, print, and community communications.

· Coordinate donor and sponsor outreach, follow-up, commitments, acknowledgment, recognition, and next steps.

· Research and support grant opportunities, applications, and reporting.

· Help coordinate fundraising campaigns, sponsorships, and community giving initiatives.

· Support Center Benefits marketing, communications, and special projects as capacity allows.

General Responsibilities

· Manage multiple priorities and maintain organized records and documentation.

· Follow established processes and procedures, and help create, document, and improve workflows to support consistency and efficiency.

· Use good judgment to identify and address items that need attention or follow-up.

· Handle financial, organizational, and other sensitive information with appropriate confidentiality and discretion.

· Provide additional project, administrative, organizational, and other support as needs evolve.

What We’re Looking For:

The ideal candidate will be organized, dependable, proactive, and comfortable managing a variety of responsibilities. Success in this role will require someone who can:

· Manage multiple projects, deadlines, and priorities while keeping details from falling through the cracks.

· Communicate clearly and professionally with coworkers, board members, vendors, donors, community members, and other partners.

· Work independently, take initiative, and identify next steps without needing constant direction.

· Adapt easily between administrative work, communications, project coordination, marketing, and community-facing responsibilities.

· Maintain strong attention to detail, follow-through, and organization.

· Adjust as priorities shift and the role continues to grow and evolve.

· Look for practical ways to improve processes, organization, and efficiency.

· Maintain professionalism and confidentiality when handling organizational information.

· Experience with Microsoft Office, Google Workspace, Canva, website and social media platforms, or similar tools is preferred. Previous experience in administration, project coordination, marketing, nonprofit work, fundraising, event coordination, or a related area is beneficial, as well as basic bookkeeping experience or comfort learning accounting systems such as QuickBooks.

Team Role Requirements:

· Confidentiality: Uphold the mantle of confidentiality by managing sensitive client and employee information, demonstrating an unwavering commitment to preserving trust.

· Professional Interaction: Engage in professional interactions with all stakeholders, showcasing strong communication and interpersonal skills to effectively represent the company.

· Time & Task Management: Prioritize client needs and collaborate with team members to respond quickly. Stay organized and ensure small tasks and deadlines are consistently met.

· Flexibility: Embrace the inherent flexibility of the role, accommodating varying work hours and promptly responding to client needs.

· Continual Learning: Embrace a culture of ongoing learning, pursuing professional development, certifications, and training to remain at the forefront of industry trends.

· Collaborative Spirit: Thrive in a collaborative environment that values effective teamwork, fostering clear and efficient communication.

· Emotional Intelligence & Feedback: Stay grounded, humble, and solutions-focused. Receive feedback well and use it to protect our standards and grow.

· Adaptable Role: Recognize the role's dynamic nature, where responsibilities evolve to meet changing business needs and industry dynamics.

Physical and Mental Requirements:

· Perform adeptly in both office-based and client-facing activities, encompassing standing, sitting, and walking for extended periods.

· Demonstrate precise manual dexterity for proficient typing and proficient use of office equipment.

· Exhibit keen visual acuity for computer work and document reading.

· Manage extended periods of sitting, standing, and computer use effectively.

· Skillfully manage time to handle diverse responsibilities seamlessly.

· Embrace adaptable flexibility in response to evolving client needs and industry dynamics.

· Apply strategic insight to align benefits strategies with client objectives.

· Demonstrate strong analytical skills for thorough data analysis and informed decision-making.

· Exhibit unwavering resilience and adept problem-solving skills when addressing complex HR and benefits challenges.

Pay: $20.00 - $30.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person

Salary : $20 - $30