What are the responsibilities and job description for the Payroll Representative I position at Centennial Bank?
GENERAL DESCRIPTION OF POSITION
The Payroll Representative I is responsible for accurately calculating and processing payroll for new hires, rehires, transfers, and terminating employees. This role also processes salary changes, retroactive payments, timecard adjustments, direct deposit requests, and tax elections. The Payroll Representative I ensures that all employee wages are processed promptly, with precision and compliance to established policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinate, set up, and process payroll payments for new hires, rehires, employee transfers, and terminating employees, ensuring accuracy, timeliness, and compliance with department processes.
2. Process timecard adjustments and corrections with attention to detail and accuracy.
3. Administer direct deposit updates and tax election changes as needed, to verify employee records remain current.
4. Process salary changes, including the calculation and issuance of retroactive pay, to ensure accurate compensation.
5. Support employees and managers in navigating and utilizing the Payroll and Human Resources Information System to assure smooth and consistent use.
6. Respond to employee questions regarding payroll matters each day to promote timely resolution.
7. Assemble supporting documentation for all payroll entries in accordance with Internal and External Audit requirements.
8. Assist with various audits, projects, reorganizations, acquisitions, and conversions as necessary.
9. Adhere to daily payroll processing deadlines to maintain continuity and compliance.
10. Review similar payroll work processed by colleagues for accuracy and compliance, as necessary.
11. Respond promptly to employment verification requests.
12. The ability to work in a constant state of alertness and in a safe manner.
13. Completes required BSA/AML training and other compliance training as assigned.
14. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree plus 2 years related experience and/or training, or equivalent combination of education and experience.
COMMUNICATION SKILLS
Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.
CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Not required.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not required.
SOFTWARE SKILLS REQUIRED
Intermediate: 10-Key, Contact Management, Human Resources Systems, Payroll Systems, Spreadsheet, Word Processing/Typing, Presentation/PowerPoint
Basic: Accounting, Data Entry
WORKING CONDITIONS
Somewhat disagreeable working conditions. Exposed to any number of elements noted in Degree 2, with one or two elements present continuously. May involve some travel and/or work is at times, in the evening or during the night hours.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Highly-repetitive, low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.
White performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear; Occasionally required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision; color vision; peripheral vision; and depth perception.
ADDITIONAL INFORMATION
- Must be organized and have excellent time management skills.
- Must communicate well with others verbally and in writing.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.